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CalPERS Dependent Eligibility Verification Audit

Dependent Eligibility Verification (DEV) is the process of verifying the eligibility of your spouse, domestic partner, children, stepchildren, and domestic partner children enrolled for state health and dental benefits enrollment. California Government Code section 22843.1 requires your employer to verify the eligibility of your dependent(s) at least once every three years to ensure only eligible dependents of State employees are enrolled in employer-sponsored coverage. 

Required Documents

Spouse or Domestic Partner
  • A copy of the government issued marriage certificate or domestic partnership registration filed with the California Secretary of State or a comparable agency in another jurisdiction listing the family member as the domestic partner.

AND EITHER

  • A copy of the first page of the subscriber's federal or state income tax return from the previous tax year listing the subscriber and the spouse or domestic partner.

OR

  • A combination of other documentation, including but not limited to, a household bill, account statement, or insurance policy listing the name and address of the subscriber and the spouse or domestic partner, or other documents that substantiate the existence of a current marriage or domestic partnership. Household bills and account statements older than 60 calendar days are unacceptable.

The first document establishes the life event allowing the enrollment of the dependent (i.e., marriage or registering as domestic partners). The second document substantiates the relationship is current.

Natural-born Children

A copy of the birth certificate naming the subscriber as the parent.

Adopted Children

A copy of the birth certificate naming the subscriber as the parent.

Step-children

A copy of the birth certificate naming the subscriber's current spouse as the parent.

Domestic Partner Children

A copy of the birth certificate naming the subscriber's current domestic partner as the parent.

Transferring Personal Information with MoveIt

File Folder
  1. Sign into your MyCoyote portal
  2. Click on the “Collaborate” tile
  3. Click on the “MOVEit” tile 
  4. Click on “Send Package”
  5. Send the package to lurdes.valdez@csusb.edu
  6. Enter “CalPERS DEV Audit” in the subject line
  7. Add a short note (optional)
  8. Upload all required documents (Marriage License, Birth Certificate, Tax Return, household bills, etc.)

Verifying Family Members

Ninety (90) calendar days before your birth month, CalPERS will send you a letter with the verification due date, a list of the enrolled family members you must verify, and the acceptable verification documents. You are to promptly provide verification documents to your HR Benefits Department. CalPERS will verify the same family members for dental benefits.

Processing can take up to 30 days and you will receive a notification letter. If you don't respond or provide the required documents to your HR Benefits Department during your verification cycle, CalPERS will remove your family members from your health and/or dental benefits.

CalPERS informs you the month before your birth month in writing if we administratively remove your family members from health and dental benefits. We will include Consolidated Omnibus Budget Reconciliation Act (COBRA) continuation of coverage information with this letter. Your family members' disenrollment takes effect the first of the month after your birth month. If you provide verification documents for disenrolled, eligible dependents after the verification due date, CalPERS will re-enroll the family members prospectively for health and/or dental benefits. This may result in a gap of benefit coverage.

Verification Schedule

Your family members' eligibility will be verified once every three years. The verification cycle is based on your birth month. The following chart illustrates the schedule

Verification Schedule Chart
Year of Verification 2020 2021 2022 2023
Subscriber Birth Month

March

June

September

December

January

April

July

October

February

May

August

November

March

June

September

December

This three-year cycle repeats. If you enroll family members within six months of your birth month, their eligibility will be verified during your next cycle.

The following is a detailed schedule of the process:

Detailed Schedule of 3-Year Verification Cycle
Your Birth Month Receive Your First Notice Receive Your Second Notice Receive Your Final Notice Deletion of Dependents
January October 2020 November 2020 December 2020 February 1, 2021
February November 2021 December 2021 January 2022 March 1, 2022
March December 2022 January 2023 February 2023 April 1, 2021
April January 2021 February 2021 March 2021 May 1, 2021
May February 2022 March 2022 April 2022

June 1, 2022

June March 2023 April 2023 May 2023 July 1, 2023
July April 2021 May 2021 June 2021 August 1, 2021
August  May 2022 June 2022 July 2022 September 1, 2022
September June 2023 July 2023 August 2023 October 1, 2023
October July 2021 August 2021 September 2021 November 1, 2021
November August 2022 September 2022 October 2022 December 1, 2022

For additional information about this mandatory audit, please visit CalPERS website for Dependent Eligibility Verification. If you have any questions, please contact HR Benefits at benefits@csusb.edu or 909-537-5143.

Visit CalPERS