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Required Training

Required Training for Staff, Faculty, and Student Employees

CSU employees (staff, faculty, and student assistants) are required to complete certain courseware to comply with state and university requirements. These assignments come from a variety of authorities including CSUSB campus requirements, CSU Systemwide requirements, and various federal/state laws and mandates. For more information regarding systemwide training requirements, visit CSYou Compliance Training for CSU Employees

There are also a handful of trainings required by Cal/OSHA Regulations, and some of these are dependent upon specific jobs/roles. You can find more information about these requirements on the Environmental Health & Safety Employee Safety Training webpage.

Below, you will find detailed compliance/required training information for all employees. Majority of these courses will be assigned through CSULearn. 

Download the Compliance Training Matrix*

*SSO Authentication required for matrix access. Once opened, select 'File'  from menu ribbon for download options ('Print' or 'Export' > 'Download as PDF').

CSUSB Compliance Training Matrix
TitleAssignment MethodIntended AudienceDeadline & FrequencyResponsible Area(s)
Avoiding Conflicts of Interest**Auto-assignmentPrincipal Investigators, Procurement/Corporate Card Holders, and Employees in a designated position90 days from the effective date, then every two years after thatStaff Development & Enrichment
Cash HandlingAssigned manuallyPosition-specific based on role and responsibility involving the handling of currencyBefore handling cash and annually after thatStudent Financial Services
CSA Clery Training**Auto-assignmentCampus Security Authorities (CSAs)30 days from the effective date, then annually after thatRisk Management

Data Security & FERPA (Family Education Rights & Privacy Act)

Modules 1-5

**Auto-assignmentFaculty, Administrators, Staff, Student Workers, Volunteers, and select Persons Of Interest30 days from the effective date, then annually after thatInformation Security & Compliance
Defensive Driver ProgramAssigned after completing the Defensive Driving Training Request FormEmployees who operate state-owned, rental, and personal vehicles for University businessBefore operating vehicle(s) for University business and every four years after thatParking & Transportation Services
Discrimination, Harassment Prevention Program for Supervisors**Auto-assignment to MPPs (Management Personnel Plan) as coded in PeopleSoft/CHRSMPPs (auto-assigned); Deans, Assistant/Associate Deans, and Department Chairs (manual if not coded in PeopleSoft/CHRS as an MPP)Six months from the effective date, then every two years after thatStaff Development & Enrichment
Discrimination, Harassment Prevention Program for Non-Supervisors**Auto-assignment to staff (excluding MPPs) as coded in PeopleSoft/CHRS

Non-Supervisor* Faculty, Staff, Student Employees, Volunteers, and select Persons Of Interest

*See supervisor designations under "Discrimination Harassment Prevention Program for Supervisors" intended audience

Six months from the effective date, then every two years after thatStaff Development & Enrichment
Emergency Procedures**Auto-assignmentFaculty, Staff, Administrators, Student Employees, Volunteers, and select Persons Of Interest30 days from effective dateRisk Management
Fire Safety & Prevention**Auto-assignmentFaculty, Staff, Administrators, Student Employees, Volunteers, and select Persons Of Interest30 days from effective dateRisk Management
Gender Equity & Title IX**Auto-assignmentFaculty, Staff, Administrators, Student Employees, Volunteers, and select Persons Of InterestSix months from the effective date, then annually after thatStaff Development & Enrichment
Hazard Communication: An Employee's Right to Understand**Auto-assignmentFaculty, Staff, Administrators, Student Employees, Volunteers, and select Persons Of Interest45 days from effective dateRisk Management

HIPAA: Protecting Patient Privacy

(HIPAA=Health Insurance Portability and Accountability Act)

**Auto-assignmentAdministrators, Faculty, Staff, Student Employees, Volunteers in Athletics, Children's Center, CEGE (Intl Student Services), Counseling & Psychological Services, Environmental Health & Safety, HR, ITS Information Security, Nursing, Risk Management, Services to Students with Disabilities (SSD), Social Work, Special Education / Rehab Counseling, Student Conduct & Ethical Development, Student Health Center (SHC), UEC Cal State Re-Entry Initiative (CRSRI), University Center for Developmental Disabilities (UCDD), Workability IV, and ITC who work in the Technology Support Center supporting the Student Health CenterBefore accessing health records and annually after thatInformation Security & Compliance
Injury and Illness Prevention Program (IIPP)**Auto-assignmentFaculty, Staff, Administrators, Student Employees, Volunteers, and select Persons of Interest45 days from effective date, then every three years after thatRisk Management
Mandated Reporters of Child Abuse**Auto-assignmentFaculty (limited and general reporter), Academic Student Employees, Administrators, Staff, and Volunteers30 days from effective dateA collaboration with Risk Management and Staff Development & Enrichment
CSU-NVRA-35 Coordinator Training**Auto-assignmentStaff, Administrators, Faculty, Student Employees, and Volunteers in Services to Students with Disabilities30 days from effective date, then annually after thatServices to Students with Disabilities
Payment Card Industry Data Security Standards (PCI DSS)**Auto-assignmentEmployees with access to more than one credit card number at a timeBefore card issuance and annually after thatInformation Security & Compliance
Red Flags: Preventing Identity Theft**Auto-assignmentEmployees with access to a "covered account" defined by the Financial Affairs Collaboration Team in Student Financial Services (Accounting); CEGE (Dean, IEP, International Education, PACE, Student Services); COE (Student Services, Graduate Studies); Academic Success and Undergraduate Advising); Human Resources; Technology Support Center; Enrollment Management (Admissions), Financial Aid Office; Student Affairs (CAPS, Orientation and First Year Experience., Registrar's Office; Housing & Residential Life; SSD; Student Conduct & Ethical Development, EOP, SAIL, and Veteran's Success Center)30 days from effective date, then annually after thatInformation Security & Compliance
Searches and Recruitment in the CSUHR Talent Acquisition can have the training assigned, or the employee can complete the training by accessing CSULearn and searching by course titleEmployees serving as a Hiring Manager and on a search committee (in either a Search Committee Chair or Search Committee Member capacity)Before serving on a search committeeHR - Employment Services
Workplace Violence Prevention Plan**Auto-assignmentFaculty, Staff, Administrators, Student Employees, Volunteers, and select Persons of Interest30 days from effective date, then annually after thatEnvironmental Health & Safety

**Auto-assignments are activated with access to CSULearn approximately 3-4 days from the effective start date.

Required Training for Administrators

In addition to training required for all CSU employees (above), Administrators/MPPs are required to attend the Instructor-Led workshop 'Administrator/Management Academy' facilitated by Human Resources.

Registration Information:

  • Email Staff Development & Enrichment at staffdevelopmentcenter@csusb.edu or call (909) 537-3125 to register for the next offering.
  • More information about this training and others offered by Human Resources can be found on the Curriculum page.
 
CSULearn: Professional Development & Compliance LMS

The California State University (CSU) utilizes a systemwide learning management system (LMS), CSULearn, in an effort to streamline compliance training requirements. CSULearn allows our campus to assign and leverage content including professional development and compliance courses.

For more information about the LMS, please visit the CSULearn webpage or contact our team via phone or email.

 

Questions & Assistance

All inquires regarding training and/or CSULearn can be directed to the Staff Development & Enrichment team by email at staffdevelopmentcenter@csusb.edu or csulearn@csusb.edu or by phone at (909) 537-3125. 

I am a new employee, how do I access my required training?

Compliance training will be auto-assigned to the new employees (staff, faculty, student assistants) upon hire or as needed via CSULearn. Employee will receive automated notices from csulearn@csusb.edu for each module assigned and will contain a direct link to the training. Employees may also review pending assignments by navigating through myCoyote > 'My Employment' tile > CSULearn > 'Assigned Learning' widget (bottom-left).

I previously completed training. Why am I receiving notices to take it again?

Scheduled Renewals (i.e., "expired" training):

In an effort to closer align our campus with federal laws, state laws, and CSU policies, CSU San Bernardino has implemented a number of scheduled renewals for courses. When you launch the course, the page says ‘Attended’ because the system recognizes that you previously completed this content. In order to renew your certification, you must ‘Register Again’ and complete the course at your earliest convenience. If you believe you have completed the training within the required timeframe, please verify the last completed date in your CSULearn ‘Transcript’. For a full list of the San Bernardino specific course assignments, you can view our master compliance matrix (above).

Content Enhancements

Occasionally, Systemwide Learning & Development (Chancellor's Office, Compliance Training Authority) and/or the content provider needs to make necessary updates to the training content and/or structure. Our team will notify those impacted by these updates containing information about renewals.