Vacation Accrual

Employees accrue vacation hours based on their employee classification and length of service. Below are tables for the accrual rate and maximum accrual.

Vacation Accrual Rates

Employee Classification Length of Service Hours Per Month
Executive, MPP and Confidential N/A 16
Unit 6 (SETC), Unit 4 (APC), Units 2, 5, 7 and 9 (CSUEU) 1 month - 3 years 6 2/3
Unit 6 (SETC), Unit 4 (APC), Units 2, 5, 7 and 9 (CSUEU) 37 months - 6 years 10
Unit 6 (SETC), Unit 4 (APC), Units 2, 5, 7 and 9 (CSUEU) 73 months - 10 years 11 1/3
Unit 6 (SETC), Unit 4 (APC), Units 2, 5, 7 and 9 (CSUEU) 121 months - 15 years 12 2/3
Unit 6 (SETC), Unit 4 (APC), Units 2, 5, 7 and 9 (CSUEU) 181 months - 20 years 14
Unit 6 (SETC), Unit 4 (APC), Units 2, 5, 7 and 9 (CSUEU) 241 months - 25 years 15 1/3
Unit 6 (SETC), Unit 4 (APC), Units 2, 5, 7 and 9 (CSUEU) 301 months+ 16
Part-time employees Pro rata basis  

Maximum Hour Accrual

Employee Classification Less than 10 yrs. More than 10 yrs.
MPP 384 hrs. 440 hrs.
Confidential 384 hrs. 440 hrs.
Executive 480 hrs. 480 hrs.
Unit 1 272 hrs. 384 hrs.
Units 2, 5, 7 and 9 (CSUEU) 320 hrs. 440 hrs.
Unit 4 (APC) 320 hrs. 440 hrs.
Unit 6 (SETC) 272 hrs. 384 hrs.
Unit 8 272 hrs. 384 hrs.
  • Employees must receive 11 days of pay in the pay period to accrue vacation credits for that month.
  • Vacation credits may not be used prior to their accrual, which occurs on the first day of the following pay period.
  • Vacation requests must be submitted in advance to an employee's supervisor for approval. Based upon the operational needs of the department, vacations shall be scheduled and taken only as authorized by the appropriate administrator.
  • Employees can check their vacation balance by going to their myCoyote account and clicking on the “My Employment” tile and then clicking on the “Absence Balance Inquiry” tile.
  • Upon separation from the University, employees are entitled to a lump sum payment of unused vacation credits.