Plan Before Employment or Travel Changes
University-sponsored immigration status is connected to specific employment information reviewed during the immigration process. Changes to a faculty member’s position, duties, salary, work schedule, worksite, department, or employment dates may require immigration review before they take effect.
This page explains when faculty members and departments should contact International Student and Scholar Services (ISSS), considerations for international travel, and the steps to take when CSUSB employment will end.
Contact ISSS Before These Changes Occur
Departments and faculty members should contact ISSS before making or accepting changes involving:
Not every change requires a new immigration filing. ISSS must review the circumstances before the university determines whether immigration action is needed.
Before International Travel
Faculty members do not need to report routine international travel to ISSS or obtain ISSS approval before traveling.
International travel can nevertheless affect a visa application, pending immigration filing, or the documents needed to return to the United States. Faculty members should review their immigration documents before departure and contact ISSS or qualified immigration counsel when case-specific questions arise.
Before traveling, review:
- Passport validity;
- Whether a valid visa in the appropriate classification will be required for return;
- Form I-797 approval notice, when applicable;
- Employment-verification or employer-support documentation that may be needed;
- Documents for any accompanying dependents;
- The expiration dates on the current petition and Form I-94; and
- Any pending immigration petition or application that travel could affect.
Requirements vary according to immigration classification, destination, visa availability, and individual circumstances. An approved petition does not guarantee visa issuance or admission to the United States.
U.S. Department of State: Visa Wait TimesCBP: Retrieve Your Form I-94
After returning to the United States, faculty members should retrieve and review their new Form I-94. Contact ISSS promptly if the classification or admission expiration date appears incorrect.
Leave and Changes in Work Schedule
A leave of absence, reduction in scheduled work, or other interruption of employment may affect university-sponsored immigration status and employer wage obligations.
Departments and faculty members should contact ISSS before a leave or reduced appointment begins. Approval through a university personnel or leave process does not necessarily confirm that the change is permissible under the faculty member’s immigration classification.
Contact ISSS regarding:
- Paid or unpaid leave;
- A reduction in full-time equivalency or scheduled hours;
- Medical, parental, or other extended leave;
- A temporary interruption in teaching or other assigned duties;
- Furlough or other employer-directed nonproductive time; or
- A change affecting salary, benefits, or appointment dates.
ISSS will coordinate with the department, Faculty Affairs and Development, Human Resources, and other university offices as appropriate.
Notify ISSS Before CSUSB Employment Ends
The department should notify ISSS as early as possible when a faculty member’s employment will end. The notice should include the anticipated final working date and whether the departure is voluntary or initiated by the university.
Faculty members may also notify ISSS directly. OFAD or Human Resources should coordinate with ISSS when the employment action may affect university-sponsored immigration status or create employer notification responsibilities.