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Deadlines and Review Process

Thesis, Project and Dissertation Deadlines

Theses, projects, and dissertations must be submitted by the semester submission deadline and accepted for publication by the publication deadline. Please do your best to format your manuscript before submitting it to CSUSB ScholarWorks.  Poorly formatted manuscripts take additional time to review and correct; this could cause you to miss the publication deadline.

  • Consultation Deadline: Before you submit your manuscript, meet with a thesis reviewer to review your formatting by this date. Consultations are optional. 
  • Submission Deadline: Turn in the Committee Certification Form, upload your manuscript on Scholarworks, and pay the Digital Archiving Fee by this date. Students who do not meet the deadline must wait until next semester to submit. We encourage you to submit before the deadline! Please see the Review Process below for more information.
  • Publication Deadline: Complete all corrections for publication by this date. Do not wait until the publication deadline to submit your corrections - most manuscripts take two reviews. Allow several days for each review.

See the Review Process listed below for details. 

Submit early!  You do not need to wait until the deadline date. During spring semester our office goes through about 300 reviews and the turn-around time is 4-5 business days.

 

Thesis, Project, and Dissertation Deadlines
Fall 2022  
Consultation Deadline Friday, Nov. 4th, 2022 (5:00 pm)
Submission Deadline Monday, November 7th, 2022 (5:00 pm)
Publication Deadline Friday, December 2nd, 2022 (5:00 pm)
Spring 2023  
Consultation Deadline

Friday, April 14th, 2023 (5:00 pm)

Submission Deadline Monday, April 17th, 2023 (5:00 pm)
Publication Deadline Friday, May 12th, 2023 (5:00 pm)
Summer 2023  
Consultation Deadline Thursday, July 13th, 2023 (5:00 pm)
Submission Deadline Monday, July 17th, 2023 (5:00 pm)
Publication Deadline Friday, August 11th, 2023 (5:00 pm)

 

The Review Process

All graduate theses, projects and dissertations must be submitted to the Office of Graduate Studies for format review; content is determined by the faculty committee chair. Theses, projects and dissertations are published on CSUSB ScholarWorks, the university's electronic repository. 

The manuscript submission process is described below. Formatting guidelines are found on the Formatting page.

1. Consultations 

We encourage you to meet with a thesis reviewer for formatting assistance before submitting your manuscript on ScholarWorks. (Meetings are not required.) Meetings are available in-person or via Zoom.

Please email gradstud@csusb.edu to schedule an appointment. Keep in mind that consultations do not constitute a full review of the manuscript and reviewers may not be able to catch all errors. You may make up to two appointments; additional appointments will be scheduled if time permits. Appointments will be limited to 30-minute sessions and are not available after the consultation deadline. 

2. Submission Process

Your initial submission includes three steps:

  • Pay the $30 Digital Archiving Fee. The fee can be paid online through your MyCoyote Student Center; email the receipt to Graduate Studies at gradstud.csusb.edu. (Instructions for paying the Digital Archiving Fee.
  • Turn in your signed Committee Certification FormThis process is now digital; the student initiates the process, and the committee chair and graduate coordinator sign the document through Adobe Sign; it will then automatically be routed to Graduate Studies and all parties will receive a copy via email.  (We will continue to accept forms that have been scanned and signed. Email them to gradstud@csusb.edu)
  • Submit your manuscript on CSUSB ScholarWorks.  (See the Library Guide for instructions on how to submit to ScholarWorks.) 

Manuscripts will not be reviewed until all three steps are completed. The steps can be completed in any order. 

Once we receive all of your materials your manuscript will be checked for plagiarism via Turnitin.com and reviewed for formatting. Watch for an email from Scholarworks notifying you of the status of your submission; most students are asked to make some formatting corrections. After you make the corrections, upload your corrected manuscript via your ScholarWorks account. (Do not make a new account. See Instructions for resubmission. )  When all corrections are made, you will be published on ScholarWorks.    

Manuscripts must be complete before they are submitted. If you are required to defend your thesis, please complete your defense and make any required content changes before submitting it to Graduate Studies.

3. Publication Deadline

All manuscripts must be approved for posting on ScholarWorks by the publication deadline.  Do not wait until the publication deadline to make corrections – reviews take several days. Manuscripts typically go through two reviews before they are accepted for publication. Allow at least three days for each review. You will be notified via email when your manuscript is accepted; please forward the notification on to your program coordinator or committee chair so that they may award your grade for your thesis, project, or dissertation.  

Students whose manuscripts are not accepted for publication by the deadline, as well as those whose manuscripts are rejected, must postpone their graduation and resubmit next semester.

Publishing Options

CSUSB ScholarWorks offers two options for access to your work: open access and restricted access.

  1. Open Access: Your document can be accessed by anyone via the internet.
  2. Restricted Access: Only current CSUSB students, staff and faculty can access your manuscript.

You will choose the type of access you prefer when you first submit your manuscript through ScholarWorks.

 

Please contact Graduate Studies if you have any questions about the process. Please see our Workshops page for upcoming formatting and submission process workshops.