Main Content Region

Documentation Guidelines

In order to receive services, the student must provide SSD with documentation of their disability(ies) from an appropriate licensed professional certifying the student has a current disability, which will be used to determine functional limitations. The responsibility and cost of obtaining the documentation is the student’s responsibility. If the initial documentation is incomplete or inadequate to determine the extent of the disability and reasonable accommodations, the SSD counselor has the discretion to request additional documentation. If the university desires a second professional opinion, the university bears the cost.

Below are guidelines used in the evaluation of the documentation of a disability:

Functional Impairment

The evaluator must clearly document how the condition constitutes “an impairment which limits one or more major life activities.” The evaluator must detail the impact on the student’s ability to function as a CSUSB student without a specific accommodation for his or her disability.

Hearing Impairment

The student must provide a copy of the most recent audiogram, less than three years old, along with a detailed diagnosis and description of the disability.

Physical Impairment

The student must provide a current diagnosis and description of related functional limitations resulting from the student’s diagnostic condition.

Psychological Impairment

The student must provide complete DSM-IV or V diagnosis, summary of evaluation results and any additional psychological and/or neurological testing results. Past and present symptoms should be stated clearly.

Visual Impairment

The student should provide documentation of the most recent visual acuity and/or visual field examination results, along with a detailed diagnosis and description of the disability, which should be no older than three years.

Learning Disability

Please see Documentation Guidelines for Learning Disabilities