When to File:
Students must request a graduation requirement check (grad check) through the Office of the Registrar (UH 171) prior to the end of the term of their expected graduation. However, to avoid late fees, the grad check should be filed by the established deadlines listed below. Students should not request the grad check until they have accumulated 135 quarter units toward their degree. This may include work in progress.
Candidates for degrees to be awarded must request a graduation requirement check through the Office of the Registrar (UH 171) at least one quarter prior to the end of the term of their expected graduation. To avoid late fees, the grad check should be filed by the established deadlines listed below. While the grad check may be filed early to avoid late fees, Advancement to Candidacy is required before the grad check can be completed.
Grad Check Deadlines:
Deadline is the first business day of the month for each of the filing dates listed below:
May 2018.......................for Winter Quarter 2019 (Mar)
November 2018.............for Spring Quarter 2019 (June)
January 2019.................for Summer Quarter 2019 (Sept)
February 2019..............for Fall Quarter 2019 (Dec)
May 2019.......................for Winter Quarter 2020 (Mar)
How to Apply for Graduation:
Students who have previously applied through the paper request process, and need to refile a grad check request, will need to remain on the paper request process through their undergraduate or graduate careers (as it applies to the current career). However, students who have applied through the paper request process during their undergraduate career and are now in their graduate career are eligible to apply for graduation through the online process. Again, graduate students must be advanced to candidacy prior to applying for graduation. Below are the links to the paper request form and a link to a tutorial for applying online.
Grad Check Fees:
The fee for filing a grad check the first time during an undergraduate or graduate career is $75 ($25 for each additional major/option requested). Grad checks filed after the deadline are charged an additional $20 late fee for each major/option.
Students who do not complete the requirements in the term for which the grad check was filed, must re-file and pay a $20 fee for an updated and revised grad check for each major/option requested. If the grad check is filed after the deadline, an additional $20 late fee will be charged for each major/option requested. Access to subsequent registrations will not be allowed until the grad check has been re-filed.
Every effort is made to complete a grad check and return it to the student by priority registration of the expected graduation quarter as long as the grad check was submitted to the Office of the Registrar by the filing deadline. Grad checks filed after the deadlines are processed in the order received. The name listed on the grad check is the name that will appear on your diploma, and the address is the address to which the diploma will be mailed. Make sure all areas of your grad check are carefully reviewed. If you notice any discrepancies, immediately bring the completed grad check with you to the Office of the Registrar (UH 171) to discuss with a Transfer and Graduation Counselor (TGC). Once you have registered for your last quarter, view your PAWS. If you are registered in all requirements for your bachelor’s degree, the statement, “All requirements completed – In-Progress courses used” should appear. If this does NOT appear, you are missing a requirement and will not graduate! If you need help, please visit with a Transfer and Graduation Counselor (TGC). The TGC's can be seen on a walk-in basis, Mondays through Thursdays, 8AM to 6PM and Fridays 8AM to 5PM and days prior to holidays.