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Graduation Requirement Check

When to File:

Undergraduate Students

Students must request a graduation requirement check (grad check) through the Office of the Registrar (UH 171) prior to the end of the term of their expected graduation.  However, to avoid late fees, the grad check should be filed by the established deadlines listed below.  Students should not request the grad check until they have accumulated 135 quarter units toward their degree.  This may include work in progress.

 

Registrar - Grad Check

 

Graduate Students

Candidates for degrees to be awarded must request a graduation requirement check through the Office of the Registrar (UH 171) at least one quarter prior to the end of the term of their expected graduation.  To avoid late fees, the grad check should be filed by the established deadlines listed below.  While the grad check may be filed early to avoid late fees, Advancement to Candidacy is required before the grad check can be completed.

 

 

Grad Check Deadlines:

Deadline is the first business day of the month for each of the filing dates listed below:

File by:

September 1, 2020...............for Spring 2021 (May)

February 1, 2021.............for Summer 2021 (Aug)

April 5, 2021..............for Fall 2021 (Dec)

 


How to Apply for Graduation:

Currently, there are two ways to apply for graduation; through the paper request process (PDF form) or online directly from your MyCoyote Student Center.  Students who are applying for the first time during their undergraduate or graduate career, are eligible to apply online.  Please note:  Students must be eligible to apply for graduation:  Undergraduates must have completed 90 semester units (which may include units enrolled in the current term), and Graduate students must be advanced to candidacy in their master's program. Below are the links to the tutorial for applying online as well as how to pay the fee. 


How to Apply for a Grad Check Online [PDF]

How to Pay a Grad Check Fee [PDF]

Or Watch Video Here To Learn How to Apply:

Grad Check Fees:

First File

The fee for filing a grad check the first time during an undergraduate or graduate career is $75 ($25 for each additional major/option requested).  Grad checks filed after the deadline are charged an additional $20 late fee for each major/option. 

Re-file

Students who do not complete the requirements in the term for which the grad check was filed, must re-file and pay a $20 fee for an updated and revised grad check for each major/option requested.  If the grad check is filed after the deadline, an additional $20 late fee will be charged for each major/option requested.  Access to subsequent registrations will not be allowed until the grad check has been re-filed.

General Information:

Grad checks filed after the deadlines are processed in the order received.  The name listed on the grad check is the name that will appear on your diploma, and the address is the address to which the diploma will be mailed.  Make sure all areas of your grad check are carefully reviewed.  If you notice any discrepancies, immediately bring the completed grad check with you to the Office of the Registrar (UH 171) to discuss with a Transfer and Graduation Counselor (TGC).   Once you have registered for your last quarter, view your PAWS.  If you are registered in all requirements for your bachelor’s degree, the statement, “All requirements completed – In-Progress courses used” should appear.  If this does NOT appear, you are missing a requirement and will not graduate!   If you need help, please visit with a Transfer and Graduation Counselor (TGC). The TGC's can be seen on a walk-in basis, Monday through Friday, 8AM to 5PM.