Forms & Resources

Accounting Services

Online Services

Procedures and Forms

  • Cash Posting Order (CPO)
  • Trust Funds
  • Change Funds
  • Petty Cash Funds
  • Jury Duty
  • Sabbatical Forfeiture Process  
  • Signature Authorization or Cancellation
  • Construction Projects

Reporting and Tax

  • GAAP
  • CSUSB Annual Financial Reports
  • GAAP Manual
  • Illustrated Guide to CSUSB Financial Statements
  • Assets
    • SCO Report s18 and 19 – Statement of Changes in Capital Assets
    • California State University Capital Assets Guide 
    • Property Management Handbook

Budget Office

  • Budget Transfer Request Form
  • Budget Transfer Instructions
  • Position Request / Update Form
  • Check Sort Unit numbers
  • Salary Budget Reconciliation Form
  • 2015-2016 Benefit Rate Table
  • 2016- 2017 Benefit Rate Table
  • Fiscal Data
  • General Fund Baselines
  • Cost Allocation
    • Cost Recovery Memo
    • Cost Allocation Plan
    • Catalog of Service
    • FY 15/16
  • Cost Recovery Memo and MOU
  • Cost Allocation Plan

Additional References

Nonresident Alien (NRA) Tax 

  • Documents
  • Tax Forms
  • Glacier – Online tax compliance system

Student Financial Services

  • Tuition and Fees

    • Tuition due dates
    • Academic Year 2016-17
    • Academic Year 2015-16
    • Early Start Program
    • Summer 2016
    • Other Fees
  • Installment Payment Plan
  • Refunds and Drop Deadlines
  • Direct deposit
  • Financial Activity Statement
  • Financial Aid Disbursement
  • Emergency Loans
  • Sponsored Billing
  • Payment Methods
  • 1098t Tax Reporting
  • Perkins Loans
  • Collections
  • FERPA
  • Flex Cash
  • FAQs
  • Forms
    • Appeal Application for Reversal of Tuition
    • Emergency Loan Form
    • FERPA Form
    • Petty Cash Disbursement Voucher
    • Petty Cash Guidelines
    • Refund Request Form
    • Returned Undeliverable Salary Warrants
    • Non-Resident Fee Waiver Request Form

Procurement and Contract Services

  • General Guidelines for E&IT Accessibility
  • Section 508 Technical Standards
  • E&IT Procurement Checklist
  • Equally Effective Alternative Access Plan
  • Voluntary Product Evaluation Template (aka VPAT)
  • E&IT Procurement Plan
  • Quick List: CSUSB Standard Configurations
  • Dell Computers Ordering Instructions
  • Delivery Location Add/Change
  • Equipment/Software Purchase Approval Form
  • Notice of Service Performed (NSP)
  • PeopleSoft Process Documents
  • Procurement Card Handbook, Forms, and Other Documents (Go to Procurement Card Page)  
  • Purchasing Procedures Manual
  • Quote Worksheet
  • Receiving Envelope
  • Requisition Approval Authorization
  • Sole Source/Brand Approval
  • Staples Advantage Web Site Access Request Form
  • Staples Advantage Frequently Asked Questions
  • What is an Unauthorized Purchase?
  • Unauthorized Purchase Explanation/Certification (UPEC)

Accounts Payable

  • Direct Expenditure Form (DEF)
  • Employee Reimbursement Direct Deposit Enrollment Authorization
  • Generic Invoice Form (required when seek a personal reimbursements using a Direct Expenditure Form)
  • Hospitality Form
  • Independent Contractor Invoice
  • Payee Data Record (STD 204)
  • Notice of Service Performed (NSP)
  • Unauthorized Purchase Explanation/Certification (UPEC) (required when seek a personal reimbursement using a DEF) Invoices

Travel

  • Employee Reimbursement Direct Deposit Enrollment Authorization (PDF)
  • Travel Expense Claim – (Excel)
  • Authorization to Use Privately Owned Vehicles on State Business (PDF)
  • Hotel/Motel Transient Occupancy Tax Waiver (PDF)
  • Moving Allowance Certification Form (PDF)
  • Moving Expenses Certification Form (PDF)
  • International Travel Approval / Insurance Request

Property Management

  • Off-Campus Property Use Agreement Form
  • Off-Campus Property Use Check-In
  • Request to Survey Property Form
  • Property Transfer Request Form
  • CSUSB Gifts-In-Kind Form (DEV 043)- Sample

Auxiliary Financial Services

  • Accounting Forms

    • AP Travel Expense Form
    • AP Travel Advance Form
    • AR/Billing Invoice Request
    • Bank Credit Card Payment Authorization
    • Disbursement Check Request
    • Gifts, Prizes & Awards Form
    • Hospitality Expense Form
    • Independent Contractor Determination Form
    • Independent Contractor/Guest Lecturer Payment
    • Lost Check Certification
    • Lost Receipt Memo
    • Mileage Reimbursement Form
    • New Account Form
    • Office Depot-Office Max Access Form
    • Petty Cash Form
    • Stipend Request Form
    • Travel Guidelines
    • W-9 Taxpayer Identification
  • Auxiliary Payroll
    • Direct Deposit Request
    • Mail Paycheck Request
    • W-4 Form
    • Lost Check Request
    • Make Up Time Request
    • Paystub or W-2 Request
    • Meal Break Waiver Form
    • State of California – EDD Form (DE-4)
    • IRS Tax Table (start on page 46)
    • -- 4/10 Summer Regular Time Sheet—
    • Attendance and Absence Reports
    • Benefited Employee Time Sheet  
    • Non-Benefited/Student Employee Time Sheet
    • Instructions for Faculty Overload Time Sheet
    • Faculty Overload Time Sheet
    • Staff Overload Time Sheet
  • Sponsored Programs Forms
    • Faculty Release Time Contract
    • Effort Reporting Form
    • Budget Adjustment Request
    • Cost Transfer Request
    • Cost Share Forms
  • Rideshare
    • Rideshare Registration
    • Rideshare Guidelines
    • Rideshare Pamphlet
    • Rideshare Monthly Log
    • Guaranteed Ride Home