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Account Payable

Accounts Payable Update Covid-19/ Coronavirus Information

The health and safety of our students, faculty, and staff is the top priority for Cal State San Bernardino.  While a majority of Accounts Payable services to the campus community are being provided off site, Accounts Payable continues to provide limited services from our on-campus location. Employees and students looking to drop off documents may make an appointment for Tuesday / Thursday via payables@csusb.edu.  Please contact either the phone number and/or email address in the ‘Contact Us’ section on this webpage.  If you leave a phone message, our staff are regularly monitoring this line and will return your call promptly.

Welcome to CSUSB Accounts Payable

Accounts Payable is responsible for a variety of duties in the support of University payments including, but not limited to: issuing vendor payments; reimbursing employees; compliance with Internal Revenue Service and California Franchise Tax Board reportable payment regulations (Forms 1099 and 592); compliance with Board of Equalization regulations regarding sales and use tax; and compliance with applicable State and CSU policies and procedures.

On this website, the user will find the necessary forms and instructions for preparing payment requests for: on campus hospitality events; off campus hospitality reimbursements; independent contractors; and qualifying direct expenditures. Additional information may also be found regarding Accounts Payable processes, requirements, training, and frequently asked questions.

Departments with questions regarding the preparation of payment requests to be submitted to Accounts Payable, the payment status of a request, or other AP related questions, are encouraged to contact the AP staff who will be happy to assist.

For information regarding travel policies, forms, and payments, we invite you to visit our Travel website.

For information regarding other University accounting related services, please visit the Financial Services website

Contact Us

An important message to our vendors:

We appreciate your partnership, particularly during this most critical time.  We want to reassure all our vendors and stakeholders that we are continuing to issue payments for goods and services provided to the University. 

After careful consideration of the rapidly changing guidance the California State University San Bernardino (CSUSB) received from the California State University Chancellor’s Office, along with federal, state, and local health officials, CSUSB implemented new level of campus operations to respond to the novel coronavirus (COVID-19) outbreak.

At the close of business, Friday, March 20. 2020, we will temporarily be operating as “essential services only” for on-campus operations.  As such, the Accounts Payable Department team will be working remotely, therefore our response time to questions or concerns may be slightly delayed.  Rest assured that we are working diligently to issue payments weekly, without interruption to our vendor community. 

If you have an urgent concern, please email us directly at the following:  payables@csusb.edu

We will respond as quickly as possible to address your questions or concerns.  We appreciate your understanding during these uncertain times.  Thank you.