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Personal Mobile Device Reimbursement Procedures and Guidelines

Effective Date:

Effective July 1, 2018

Objective: 

This procedure is established as a guide for the payment of Personal Mobile Device Reimbursements.

Monthly Reimbursable Levels:

  • Level 1 ($85.00 Per Month): High frequency uses on University business.  The maximum reimbursement amount for this level is $85 per month, or the total carrier charges, whichever is less.  Actual monthly cost for using personal devices on University business is not to exceed $85.
  • Level 2 ($50.00 Per Month): Moderate use on University business. The maximum reimbursement amount for this level is $50 per month, or the total carrier charges, whichever is less.  Actual monthly cost for using personal devices on University business is not to exceed $50. 

Requirements in the Travel Management System (Concur):

  • The Personal Mobile Device Online Authorization Request in the Travel Management System (Concur) must be approved by the area V.P., and is required to be renewed each fiscal year.
  • Monthly reimbursement requires submission of the monthly personal mobile device bill, and will follow the approval flow of the Delegation of Authority (Decentralized Access Control System, as knows as DACS). The reports for reimbursement must be submitted within 60 days from the carrier bill date in the Travel Management System.

PowerPoint Tutorial:

Personal Mobile Device Reimbursement Process – via Concur