Effective Date:
Effective April 6, 2026
Objective:
This procedure is established as a guide for the payment of Personal Mobile Device Reimbursements.
Monthly Reimbursable Levels:
- Level 1 ($85.00 Per Month): High frequency uses on University business. The maximum reimbursement amount for this level is $85 per month, or the total carrier charges, whichever is less. Actual monthly cost for using personal devices on University business is not to exceed $85.
- Level 2 ($50.00 Per Month): Moderate use on University business. The maximum reimbursement amount for this level is $50 per month, or the total carrier charges, whichever is less. Actual monthly cost for using personal devices on University business is not to exceed $50.
Requirements in the Travel Management System (Concur):
- The Personal Mobile Device Reimbursement Approval Form must be approved by the division V.P.
- Monthly reimbursement requires submission of the monthly personal mobile device bill, and will follow the approval flow of Direct Supervisor and Financial/DOA Approval in Concur. The reports for reimbursement must be submitted within 60 days from the carrier bill date in the Travel Management System. The Personal Mobile Device Reimbursement Approval Form must be attached to every expense report submitted in Concur.