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Guidance for Program Directors

The ABC's of CSUSB's Youth Protection Program

Youth Program Directors play a pivotal role in ensuring all minors participating in CSUSB-affiliated programs are protected. Continue reading below to learn of guidance for program directors when implementing CSUSB’s youth protection policy and program compliance.

A: Read the CSUSB Youth Protection Policy & Guidelines
B: Register

The Youth Program Director or Director’s designee should register their youth program(s) with the Office of Risk Management annually. Registration should be submitted at least 30 days in advance of the event/program.

All supporting documents must be kept on file by the sponsoring department for three years following the activity or until age 20 if the participant is a minor, whichever is longer.

Youth Program Registration (Online)

C: Identify Program Staff

1) Screening: Program personnel (authorized staff/volunteers) should undergo screening by the program director before participating in the youth program. This process helps identify risky behavior traits that may not be detected through a criminal background check. Common types of screening tools include applications and personal statements, interviews, and reference checks. Further guidance on screening is provided by Praesidium, the University’s partner in youth abuse prevention.

2) Background Checks and Live Scans: Per Executive Order 1083 and CSU HR Technical Letter 2017-17, all new hires and program staff in direct contact with minors must undergo a background check at hiring. Returning staff with a break of 12 months or more must also undergo a new background check. No one without a verified, clean criminal background check can have direct contact, sole supervision, or handle Youth Participants' personal identification information.

3) Training

Each program staff member is expected to complete annual mandatory training on conduct requirements, protecting participants from abuse, and on how to report incidents of improper conduct to the proper authorities including, but not limited to, appropriate law enforcement authorities.

To initiate the online training assignments, youth programs should be registered with the Office of Risk Management and a current name list of all program staff included.

Program directors may request automated reports from to track training status completion of their program staff.

View more information about training

D: Establish and Follow Program Guidelines

Establish your program specific guidelines and requirements and ensure they are being followed. Ensure staff acknowledge the CSUSB Youth Program Code of Conduct.

E: Reporting and Responding to Allegations of Abuse

 CSU Executive Order 1083, the Mandatory Reporting of Child Abuse/Neglect, provides direction on implementing the California Child Abuse and Neglect Reporting Act (“CANRA”) (Penal Code §§ 11164-11174.3), which is intended to protect children from abuse and neglect.

All CSUSB Management Personnel Plan (MPP) employees and all volunteers are considered Limited Reporters, unless they are in positions that require the General Reporter designation. Authorized CSUSB employees whose duties involve regular contact with children or who supervise such employees are considered as general reporters.

Learn more about reporting & responding to allegations of abuse

F: Retain Files

Retain all staff files and related documents.