Guidance for Program Directors

Read and review the CSUSB Youth Protection Policy and Youth Protection Guidelines.

The Youth Program Director or Director’s designee should register their youth program(s) with the Office of Risk Management annually. Registration should be submitted at least 30 days in advance of the event/program  and include a copy of the Event Management System (EMS) if the program is deemed an event according to campus policy.

All supporting documents must be kept on file by the sponsoring department for three years following the activity or until age 20 if the participant is a minor, whichever is longer.

Youth Program Registration (Online)

1) Screening: Program personnel (authorized staff/volunteers) should undergo screening by the program director before participating in the youth program. This process helps identify risky behavior traits that may not be detected through a criminal background check. Common types of screening tools include applications and personal statements, interviews, and reference checks. Further guidance on screening is provided by Praesidium, the University’s partner in youth abuse prevention.

2) Background Checks and Live Scans: Per Executive Order 1083 and CSU HR Technical Letter 2017-17, all new hires and program staff in direct contact with minors must undergo a background check at hiring. Returning staff with a break of 12 months or more must also undergo a new background check. No one without a verified, clean criminal background check can have direct contact, sole supervision, or handle Youth Participants' personal identification information.

3) Training: 

Each program staff member is expected to complete annual mandatory training on conduct requirements, protecting participants from abuse, and on how to report incidents of improper conduct to the proper authorities including, but not limited to, appropriate law enforcement authorities.

To initiate the online training assignments, youth programs should be registered with the Office of Risk Management and a current name list of all program staff included.

Program directors may request automated reports from csulearn@csusb.edu to track training status completion of their program staff.

View more information about training

Establish your program specific guidelines and requirements and ensure they are being followed. Ensure staff acknowledge the CSUSB Youth Program Code of Conduct.

 CSU Executive Order 1083, the Mandatory Reporting of Child Abuse/Neglect, provides direction on implementing the California Child Abuse and Neglect Reporting Act (“CANRA”) (Penal Code §§ 11164-11174.3), which is intended to protect children from abuse and neglect.

All CSUSB Management Personnel Plan (MPP) employees and all volunteers are considered Limited Reporters, unless they are in positions that require the General Reporter designation. Authorized CSUSB employees whose duties involve regular contact with children or who supervise such employees are considered as general reporters.

Learn more about reporting & responding to allegations of abuse

Retain all staff files and related documents.