CSUSB Vehicle Purchasing Process
The purchase of vehicles at California State University, San Bernardino must follow a standardized process to ensure compliance with university policies and fiscal guidelines. The following process map outlines the required steps for requesting, reviewing, and finalizing vehicle purchases. Departments must complete each stage as indicated to support timely approvals and adherence to institutional requirements.
CSUSB Vehicle Purchase Process Diagram
Intent to Purchase Vehicle Form
In accordance with CSU Policy SUAM 9171, all University departments must complete a justification form and obtain all required signatures before a Purchase Order for a vehicle can be issued. This applies to both general fund/academic departments and self-supporting (auxiliary) units. This form serves as an official notification of a planned purchase and ensures compliance with institutional purchasing policies. All sections of the form must be completed accurately to facilitate review, approval, and processing. Multiple departments are involved in this process so we recommend viewing the Vehicle Purchase Process Diagram so you can direct your question to the appropriate area.
CSUSB Vehicle Disposal Process
In accordance with CSU Policy ICSUAM 01401.00 disposition of property must go through an approval process whether assets are transferred to another department, CSU campus, sold to the public, recycled etc. This properly documents the internal controls and appropriate use of funds. Vehicles and other property dispositions is administered by Support Services at CSUSB. Be sure to follow their survey of property process when property is no longer needed by your department.