Forms

Forms Available Through CAL/Department

Practicum, Community Service, Internship, or Independent Study

Interested in completing your internship or service as a Tutor or Assistant in the Multimedia Language Center (MLC)? Please see the Tutor or Assistant in the MLC section below.

Courses available

• FREN 3701, 3702, 3703, and 3704 - Study Abroad
• JAPN 3701 - 3703 (1-3 units) - Study Abroad in Japan
• SPAN 4444 - Internship Project
• SPAN 5555-5557 - Study Abroad and International Experience
• WLL 3891 - 3894 (1-4 units) - Community Service Project
• WLL 5551 - 5554 (1-4 units) - Independent Study
• WLL 5561 - 5563 (1-3 units) - International Experience

Procedure

Note:
For service involving Tutoring or the Multimedia Language Center, see Tutor or Assistant in the MLC section below.

For Internship in the CAL Advising Center, complete the CAL Advising Center Peer Advisor Application.

Step 1

Log in to myCoyote.

Step 2

Complete the CAL Supervision Course Application.

Step 3

Complete the form and submit.

Step 4

Your signed form will automatically be sent to the department and circulated for review and approval.  You will be notified when the process has completed. 

Step 5

You will receive an email if your application has been approved and you have been permitted.  Once you receive this email, it is your responsibility to register for the course.

Tutor or Assistant in the MLC

Step 1

See the faculty Supervisor for the appropriate language

• Arabic - Dr. Mango
• Chinese - Professor Shih
• French - Dr. Martin
• Japanese - Professor Amaya
• Korean - Professor Hwang
• Spanish - Dr. Garcia-Puente

Step 2

Complete the WLL Tutoring Sign-Up Form to choose your schedule. You may not choose a time in which another tutor for the same language is already scheduled. A link to the current schedule is provided in the sign-up form.  (2 units = 6 hours/week)

The tutoring schedule for the upcoming term will be open for sign ups two weeks before Priority 1 Registration.

Step 3

Complete the Steps above for the procedure to enroll into a Practicum, Community Service, Internship, or Independent Study.

Note: Your application cannot be approved until you have signed up for your hours with the MLC.

Course Substitution/Waiver

Note: You must be logged into myCoyote to access this form.

Complete the Course Substitution/Waiver Form to send a request to the Department Chair for approval.

Previously the white triplicate form.

Course substitution/waiver status?  Contact Registration.

Credit By Examination Form

Note: You must be logged into myCoyote to access this form.

Complete to request credit ARAB 1112, CHIN 1112, FREN 1112, JAPN 1112, or KOR 1112.  Details are available on the Placement and Challenge Exam Information page.  Note: There are no Spanish courses available to challenge for credit.

CBE Form

Departmental Honors

Note: You must be logged into myCoyote to access this form.

Departmental Honors is not automatically awarded.  You must request it by the 7th week of the term in which you are graduating by completing the WLL Departmental Honors Request Form.

Requirements as listed in the CSUSB Bulletin:

A graduating senior will be awarded departmental honors after meeting the following requirements:

1. Earned a 3.5 grade point average in the major.
2. Completed at least 30 units of the major at this university.
3. Successful completion of an oral and written honors evaluation.

The results of your Senior Skills Assessment completed as part of your coursework will be used to confirm item 3 (oral and written honors evaluation).

Placement or Challenge Exam Appointment

Visit the Placement and Challenge Exam Information page for dates and the appointment form.

Spanish M.A. Advancement to Candidacy

Note: You must be logged into myCoyote to access this form.

Visit the section Additional information for Continuing Students on the Graduate page for the appropriate form.

Spanish M.A. Exam Statement of Responsibility

Note: You must be logged into myCoyote to access this form.

Visit the section Additional information for Current Students on the Graduate page for the appropriate form.

Student Portfolio Link

Note: You must be logged into myCoyote to access this form.

Complete to submit the link to your student portfolio you completed as part of your language course(s).

Student Portfolio Link Form

How to change access to portfolio

Portfolio in Blackboard

• Share Your Portfolio via Blackboard
• How do I change the privacy settings on my Projects? 
• How do I change my privacy settings in Portfolium? 

Portfolium in Canvas - How can I share a private ePortfolio as a student?

Portfolio in Sway - Share Your Sway

Spanish Teaching Associate

Visit the Spanish Graduate - TA Program page for information and the application.

Open University

Please refer to the University Open University process.

Open University questions? Contact Open University.

Faculty

Student Course Permit / Overload Permit

The process to request a permit into a class is now available in the student's Student Center.  This includes an Overload Permit.  

This request must be completed by the student - Steps to Request Permission into a Course

Course/Overload permit questions? Status? Issues? Contact Registration.

Faculty Approval 

To approve a student's request:

1. Log in to myCoyote.
2. Click on Faculty Center.
3. Click on Worklist in the header on the top right side. 

For Departmental Forms

Questions on any forms below, contact Jennifer Montgomery.

Please do the following steps BEFORE opening a departmental form (which cannot be accessed by students):

1. Log in to myCoyote.

2. Click on the Collaborate icon in your myCoyote portal (shown below).

3. Click on the Google Drive icon (example below).

Absence Report

Absence Report Form

Previously a blue form.

Department Purchase Request

Complete to request any item (item for your office or professional use) or an item for the MLC.

Department Purchase Request Form

90 Day Lead Time

Information and Communications Technology (ICT) purchases include software, computers, website, etc. and must pass ICT Accessibility & Security Review. Once you submit the purchase request, the Department will submit the information for the ICT Review.  Once you submit the purchase request, the Department will submit the information for the ICT Review.   "Depending on the level of review required and ease in communicating with the product vendor, it may take up to 90 days to receive approval" (ICT Procurement Process.)  The steps to process payment begin after receiving approval.  For this reason, less than 90 days notice may result in the unavailability of the item before the planned implementation.

Event Promotion and Flyer Request Form

Complete for one or more of the following:

• Provide info to promote an event on the Department's social media, website, campus calendar, etc.
• Provide a flyer to promote an event on the Department's social media, website, campus calendar, etc.
• Request a flyer is designed for a WLL event
• Request Promo Items or Recruiting materials for an event

Event Promotion and Flyer Request Form

How to check if your flyer is accessible

Independent Contractor

Complete the Independent Contractor Process form in order for the department to process payment.  A 90-day lead time is required. Payment to the vendor is not included in the 90-day lead time.

Reassigned Time

Complete the CAL Reassigned Time Acknowledgement and Request Form to submit all of the reassigned time that you will receive in this forthcoming academic year, regardless if it is funded by the department, college, or external sources outside the college or university. This is for our reporting purposes to the Provost and Chancellor's Office. All reassigned time require approval from the Department Chair and College Dean.

The form is also available from the CAL website, selecting Faculty, then, Faculty Resources. For further directions, please refer to the Reassigned Time Acknowledgement Form Process Guide.

Playposit

Complete the Checkout for bulbs request sheet form when posting a video via Playposit to your online course.  This is required and ensures that we are staying copyright compliant.

Printing via Department Printer

To print via the department printer, please fill out and submit the WLL Printing Request Form.

Professional Development

Professional Development Form

Report any funds received of which Jennifer should be aware. Such funds may come from grants, Q2S, etc.

Syllabi Submission

Use the Syllabi Submission Form to upload your syllabi to the Department office.

Zero/Low Cost Attributes

Please complete the Zero/Low Cost Courses Form for any course(s) to which you would like the attribute Zero Cost, Low Cost or eBook added.