Main Content Region

Forms

Students

Practicum, Community Service, Internship, or Independent Study

Interested in completing your internship or service as a Tutor or Assistant in the Multimedia Language Center (MMLC)? Please see the Tutor or Assistant in the MMLC section below.

Courses available

  • FREN 3701, 3702, 3703, and 3704 Study Abroad
  • JAPN 3701 - 3703 (1-3 units). Study Abroad in Japan
  • SPAN 3302. Advanced Spanish Language and Composition Writing Lab
  • SPAN 3308 - Cultures of Spain Activity
  • SPAN 4444 - Internship Project
  • SPAN 5555-5557 - Study Abroad and International Experience
  • WLL 3891 - 3894 (1-4 units) - Community Service Project
  • WLL 5551 - 5554 (1-4 units) - Independent Study
  • WLL 5561 - 5563 (1-3 units) - International Experience

Procedure

Note:
For service involving Tutoring or the Multimedia Language Center, see Tutor or Assistant in the MMLC section below.

For Internship in the CAL Advising Center, complete the CAL Advising Center Peer Advisor Application.

Step 1

Log in to myCoyote.

Step 2

Complete the CAL Supervision Course Application 

Step 3

Complete the form and submit.

Step 4

Your signed form will automatically be sent to the department and circulated for review and approval.  You will be notified when the process has completed. 

Step 5

You will receive an email if your application has been approved and you have been permitted.  Once you receive this email, it is your responsibility to register for the course.

Tutor or Assistant in the MMLC

Step 1

See the faculty Supervisor for the appropriate language

Step 2

Contact the MMLC Staff to determine what hours are available and select your schedule.  (2 units = 6 hours/week)

The tutoring schedule for the upcoming term will be open for sign ups two weeks before Priority 1 Registration.

Step 3

Complete the Steps above for the procedure to enroll into a Practicum, Community Service, Internship, or Independent Study.

Note: Your application cannot be approved until you have signed up for your hours with the MMLC.

Course Permit / Overload Permit

To request permit into one of the following courses, see above.

  • FREN 3701, 3702, 3703, and 3704 Study Abroad
  • JAPN 3701 - 3703 (1-3 units). Study Abroad in Japan
  • SPAN 3302. Advanced Spanish Language and Composition Writing Lab
  • SPAN 3308 - Cultures of Spain Activity
  • SPAN 4444 - Internship Project
  • SPAN 5555-5557 - Study Abroad and International Experience
  • WLL 3891 - 3894 (1-4 units) - Community Service Project
  • WLL 5551 - 5554 (1-4 units) - Independent Study
  • WLL 5561 - 5563 (1-3 units) - International Experience

To request a permit into another class, please complete the steps described in the Permission Request section of the Registration Tutorials.

Course/Overload permit questions? Status? Issues? Contact Registration.

Jump to Faculty Forms

Adobe Sign

The procedure for receiving permission into a Practicum, Community Service, Internship, or Independent Study course, requires that you electronically sign the form using Adobe Sign.  You will receive an email with the link.  If you have any issues accessing it, please try the following:

1. Log in to myCoyote.

2. Click on the Collaborate icon in your MyCoyote portal (shown below).

Collaborate

3. Click on the E-Signature icon (shown below).

Adobe Sign

4. If prompted, enter your school email address.

5. From the Adobe Sign screen, you may view files that you have signed and ones that are waiting for your signature.  You may find those waiting for you by clicking on the "Waiting for You" link (example shown below).

Files waiting for you

 

Course Substitution/Waiver

Complete the Course Substitution/Waiver Form to send a request to the Department Chair for approval.

Previously the white triplicate form.

Course substitution/waiver status?  Contact Registration.

Credit By Examination Form

Complete to request credit ARAB 1112, CHIN 1112, FREN 1112, JAPN 1112, or KOR 1112.  Details are available on the Placement and Challenge Exam Information page.  Note: There are no Spanish courses available to challenge for credit.

CBE Form

Open University

Please refer to the University Open University process.

Open University questions? Contact Open University.

Faculty

Student Course Permit / Overload Permit

The process to request a permit into a class is now available in the student's Student Center.  This includes an Overload Permit.  

This request must be completed by the student - Steps to Request Permission into a Course

Course/Overload permit questions? Status? Issues? Contact Registration.

Faculty Approval 

To approve a student's request:

  1. Log in to myCoyote.
  2. Click on Faculty Center.
  3. Click on Worklist in the header on the top right side. 

For Departmental Forms

Questions on any forms below, contact Jennifer Montgomery.

Please do the following steps BEFORE opening a departmental form (which cannot be accessed by students):

1. Log in to myCoyote.

2. Click on the Collaborate icon in your MyCoyote portal (shown below).

Collaborate

3. Click on the Google Drive icon (example below).

Google Drive

Absence Report

Absence Report Form

Previously a blue form.

Department Purchase Request

Complete to request any item (item for your office or professional use) or an item for the MMLC.

Department Purchase Request Form

90 Day Lead Time

Information and Communications Technology (ICT) purchases include software, computers, website, etc. and must pass ICT Accessibility & Security Review. Once you submit the purchase request, the Department will submit the information for the ICT Review.  Once you submit the purchase request, the Department will submit the information for the ICT Review.   "Depending on the level of review required and ease in communicating with the product vendor, it may take up to 90 days to receive approval" (ICT Procurement Process.)  The steps to process payment begin after receiving approval.  For this reason, less than 90 days notice may result in the unavailability of the item before the planned implementation.

Event Promotion and Flyer Request Form

Complete for one or more of the following:

  • Provide info to promote an event on the Department's social media, website, campus calendar, etc.
  • Provide a flyer to promote an event on the Department's social media, website, campus calendar, etc.
  • Request a flyer is designed for a WLL event

Event Promotion and Flyer Request Form

Professional Development

Professional Development Form

Report any funds received of which Jennifer should be aware.  Such funds may come from grants, Q2S, etc.

Syllabi Submission

Use the Syllabi Submission Form to upload your syllabi to the Department office.

Textbook Order

Complete the Textbook Order Form to submit the ISBN(s) of the book(s) required for your course(s) or to notify the ASC that a textbook is not required.

Zero/Low Cost Attributes

Please complete the Zero/Low Cost Courses Form for any course(s) to which you would like the attribute Zero Cost, Low Cost or eBook added.