"Meeting of the Minds" Student Research Symposium
Deadline Extended to March 16th, 2020 by 5:oo pm.
Due to coronavirus (COVID-19), the structure of the annual "Meeting of the Minds" has changed. The event will go on, however, it will be conducted virtually. More details regarding this new format will be released soon. Please check this site regularly for updates.
Thank you for your interest in presenting at this year's symposium. Please find the following guidelines below:
- All presenters must have the support of a faculty mentor (InfoReady will ask that you provide the email of your faculty sponsor. An automated email will be sent to the professor requesting your approval. Please ensure that you speak with the professor prior.)
- Students are expected to submit an abstract. Before submitting, please ensure the following:
- Faculty sponsor has proofread work.
- The abstract is a minimum 200 words – Maximum 250 words
- The abstract contains a hypothesis or problem statement, methods, results or outcomes, and conclusion.
- Group presentations are defined as 2 or more presenters. If a group is selected to receive an award, funds will be divided evenly. During the group presentation, all members are expected to present. One application per team.
- All applicants are obligated to inform OSR if you are no longer able to participate.
Instructions for Oral Presenters:
Dear ‘Meeting of the Minds’ Oral Presenter:
We are excited to announce that despite the disruptions caused by the COVID-19 outbreak, we will still be holding our annual “Meeting of the Minds” student research symposium. In order to accomplish this task, we will be using an online platform called Symposium created by ForagerOne, a research management company sponsored by the Council of Undergraduate Research. Symposium is a virtual forum that will allow us to curate and share research and creative projects within the CSUSB community, as well as facilitate discussion among students and faculty. Links to your presentations will be displayed on Symposium and will only be shared privately with registered individuals from CSUSB and your content will be removed at the end of Research Week.
Oral presentations will take place live via Zoom on Thursday, May 14th between 1:00pm and 4:50pm. We have created a schedule for presenters that you will find attached to this message, so that you can reserve the time for your presentation.
Zoom links for the respective sessions will be sent out soon. You should plan to join your zoom at least 10 minutes before your scheduled presentation, although we recommend presenters stay for the entirety of the session (all sessions are 90 minutes or less).
Your presentation should be no longer than 10 minutes. After your presentation you will have five minutes to answer questions posed by the judges and/or audience members. Similar to the format in-person, your presentation will be evaluated by three judges. The judges will evaluate your oral presentation based on the following criteria:
- Ability to articulate research or creative activity
- Organization of materials presented
- Clarity and purpose
- Appropriateness of Methodology
- Interpretation of results
- Ability to handle questions
- Value of research
The top presenter from each session will be awarded the “Outstanding Oral Presenter” award. Award winners will be announced on Friday, May 15th during the Faculty Mentors and Student Researchers Recognition Luncheon from 12 pm - 2 pm. You can join the online event here.
We have also attached a helpful information guide on how to conduct your presentation via Zoom. You will need to use the “Screen Share” feature to share your PowerPoint slides with the audience. If you have questions or concerns, please feel free to contact us.
We look forward to learning about your research, scholarly, and creative activities in a few weeks.
Instructions for Poster Presenters:
Dear ‘Meeting of the Minds’ Poster Presenter:
We are excited to announce that despite the disruptions caused by the COVID-19 outbreak, we will still be holding our annual “Meeting of the Minds” student research symposium. In order to accomplish this task, we will be using an online platform called Symposium created by ForagerOne, a research management company sponsored by the Council of Undergraduate Research. Symposium is a virtual forum that will allow us to curate and share research and creative projects within the CSUSB community, as well as facilitate discussion among students and faculty. Your presentations will only be shared privately with registered individuals from CSUSB and your content will be removed at the end of Research Week.
Poster presentations will take place on Symposium, and all presenters will need to upload their poster to this platform. All poster presentations must be uploaded to Symposium by Friday, May 4th at 11:59 pm. The virtual poster session will run during CSUSB’s Research Week, which will take place between Monday, May 11th and Friday, May 15th. During this time, your poster will be visible to the campus community, and you should respond to comments and/or questions that will be posted by viewers about your poster (the format is similar to commenting on a social media post).
When designing your poster, please make sure to adhere to the following poster guidelines:
- Posters must be designed using PowerPoint, Adobe Illustrator, Adobe InDesign, or Inkscape. Please do not use Word, Publisher, Pages, etc. to create your poster. (Many of you use PowerPoint to create your posters – you may still do so, but save it as a PDF)
- Must be under 10 MB in size. If needed, you may use an online tool such as Smallpdf to compress your file.
- We recommend a minimum image resolution of 1500px (or 5in) in the smallest dimension (i.e. width/height) to ensure it is visible when viewers zoom in to it.
- The poster must be converted into a PDF document before being uploaded. Symposium does not support any other file types.
Please note: The OSR is not responsible for editing your abstract or making alterations to your poster once it has been submitted.
In order to upload your poster, you need to complete a form using THIS LINK. The form will require you to sign in using only your campus email.
You will have the option to set up your PDF poster by itself or to also include a three-minute oral overview using YouTube. If you choose to add a video, it should be set as UNLISTED following the upload. Here are instructions on how to do that.
Posters must be uploaded no later than Friday, May 4th at 11:59 pm. No revisions will be accepted after this date, so please make sure to have your mentor review before submitting it.
If you have selected to participate in the competition portion of the symposium, the judges will evaluate your poster based on the following criteria:
- Research Project/Objective
- Poster Content
- Flow and Organization
- Significance of Research
Winners for the Best Poster Presentations will be announced on May 15th during the Faculty Mentors and Student Researchers Recognition from 12 pm - 2 pm. You can join the online event here.
Members of the campus community (i.e., presenters, faculty, staff and students) will be contacted closer to Research Week with instructions on how to register and to attend the Meeting of the Minds events via Symposium. At this time, registration for the event is not open. The platform is being populated and ONLY the form above should be completed by poster presenters.
Thank you for your attention and support. We look forward to learning about your research and creative activities next month!
Poster Templates Provided by the Office of Strategic Communications:
- 16_1200 OSC_CSUSB Academic Posters_3 panel_48x36.pptx
- 16_1200 OSC_CSUSB Academic Posters_4 panel_48x36.pptx
Students giving an art presentation should follow the above instructions for Poster Presenters.
For more information, please contact our office (909) 537-3728.