Program Description
Associated Students, Incorporated (ASI) is an on-campus organization that provides many services for students, including funding to support student research. Through the Student Research & Travel (SRT) Grant, ASI funds undergraduate and graduate student research and creative activities. The application process has become increasingly competitive, so we recommend that students read through each application page thoroughly to make sure they understand it completely.
The SRT Grant is administered in accordance with the ASI Student Research & Travel Policy (BD 29-24), the Reimbursement Policy (BD 107-24), the Travel Expenses & Allowances Policy (BD 103-25), and all other ASI Bylaws & Policies. Awardees are responsible for reviewing and following these documents.
Award Details
The ASI Student Research & Travel (SRT) Grant supports undergraduate and graduate student research and creative activities, as well as travel for academic growth and development. Funds may be used to:
- Conduct research for an independent study, academic course, honors project, or master's thesis project
- Present at a conference
- Attend a conference
Funding is provided by Associated Students, Incorporated (ASI) and Instructionally Related Programs.
Funding is not guaranteed for any request or project. Each student may receive a maximum of $1,000 per academic year. Students may submit more than one request, but total awards cannot exceed $1,000, and the full amount requested may not always be funded.
Projects involving human subjects and/or vertebrate animals must submit proof of Institutional Review Board (IRB) and/or Institutional Animal Care and Use Committee (IACUC) approval with the application or before funds are released.
IMPORTANT DEADLINES AND REQUIREMENTS
- Apply early: Apply at least 60 days before funds are needed so all approvals are in place before your trip.
- Use funds within 60 days: Funds must be used within 60 days of the award date or they will be returned to the funder for redistribution.
- Submit for reimbursement within 30 days of travel: Travelers must submit valid receipts, the Travel Reimbursement Form, and the follow-up report within 30 days after travel ends. Late or missing documentation will result in forfeiture of the award, and the funds will be redistributed.
- Meeting of the Minds: Awardees must register to participate in the Meeting of the Minds Student Research Symposium as described in the award requirements.
Eligibility
- CSUSB undergraduates, postbaccalaureate, graduate, and doctoral students.
- Must be enrolled in the semester in which they apply.
- Must be in good academic standing.
- Undergraduate minimum GPA: 2.5
- Graduate GPA: 3.0
NOT ELIGIBLE: Students enrolled through the College of Extended Learning
Submission Guidelines
The following submission guidelines should be followed:
- Applications are due on the 20th of each month (October- April, excluding December and May) by 11:59 pm.
- Application and proposal submission must be submitted online through InfoReady.
- Please select the grant to which you are applying,
- Log in with your MyCoyote ID,
- Complete application
- The application must be written by the student, not the faculty mentor. Any signs of plagiarism will result in the application being withdrawn.
- Incomplete applications will not be processed (incorrect, missing or incomplete application will not be accepted).
- Notification of the award will be sent to the student’s CSUSB email within 4 weeks following the application deadline.
Travel Pre-Approval Process
Once funding has been awarded for travel purposes, all students must complete the new pre-approval process. The OSRI will assist in facilitating each student’s request; however, the following steps must be completed before the trip. Please note that failure to follow these steps may result in the non-reimbursement of expenses
- Pre-Departure Forms: Submit the Student Travel Participant List form and Pre-Departure Form, including accurate cost estimates for airfare, lodging, registration, and other expenses.
- Early Submission: SRT applications for travel should be submitted at least 60 days prior to the planned departure, and pre-departure forms should be submitted 30 days before departure.
- Concur Approval: No travel bookings should be made until the Concur Travel Request is fully approved. Student must provide:
- Travel dates and itinerary.
- Estimated costs and purpose of travel.
- If personal days are included in a business trip, clearly specify the dates. A comparison of flight ticket costs for the business-only travel dates and the itinerary with personal days must be provided. Reimbursement will be based on the lower cost of the two.
Utilization of Funds
To ensure the effective use of grant funds, students must adhere to the timelines and submission requirements outlined below.
- Utilization Period: Awarded funds must be used within 60 days of the award date. Unused funds will be forfeited.
- Travel Reimbursements: No advances will be given. Reimbursements are issued after travel upon submission of valid receipts, a reimbursement form, and a follow-up report. Requests must be submitted within 30 days after travel completion.
Processing Time
Timely processing of requests depends on accurate submissions and adherence to deadlines. The following are the standard processing times for each segment in the pre and post award process:
- Application Submission: At least 60 days prior to planned travel.
- Application and committee review: 4 weeks after the deadline.
- Travel Pre-approvals: 30 days prior to departure.
- Travel Reimbursement: 4-6 weeks after reimbursement submission.
- Research Supplies Purchase: 10-14 business days
- Funds Utilization: 60 days post award.
Award Obligations (READ IN FULL BEFORE APPLYING)
Award recipients are required to participate in follow-up activities to demonstrate the outcomes of their funded research or travel.
- Follow-Up Report: Submit a report through detailing project outcomes and benefits.
- Symposium Participation: Present a poster or oral presentation during Research Week
Please carefully read the application guidelines BEFORE applying for more info.
Student Research & Travel Application Guidelines(revised 8.11.2025)
Apply Today!
Applications Opens: October 1st, 2026
Application Deadline: Rolling 20th of each month
Applications will be reviewed and awarded on a rolling basis while funds last.