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Time Sheets

 
Please note:

All late timesheets are issued as manual checks. Direct deposit applies only to timesheets submitted within the current pay period, which are paid on the designated payday. Please refer to the UEC Payroll Calendar here for specific pay period deadlines and corresponding pay dates.

How to Submit Time Sheets:

1. Time Sheets in Paylocity

Paylocity Self-Service Login - Company ID N6228

How To Guides

2. Paper Time Sheets

A. Benefited Non-Exempt and Exempt Employees:

Forms

Submission

B. Non-Benefited / Student Employees:

Forms

Submission

  • Email signed non-benefited/student time sheets to: uec-payroll@csusb.edu
    • If submitting via Adobe Sign: CC the email listed above.
 
Late Timesheets and Missed Hours

IMPORTANT: Payroll locks the Paylocity system after each pay period’s due date. If an employee did not enter their all of their hours in Paylocity for a closed pay period, they will be required to complete a paper time sheet for the specific pay period.

Employee’s and Supervisor’s signatures are REQUIRED before submitting time sheets to UEC Payroll.

3. Faculty / Staff Overload

Resources

For Overload Employees

  1. Complete the Overload Time Sheet in Adobe Sign.
  2. Rename the document using this format: Overload Timesheet_Last Name, First Name Project# Pay Period
    • Example: Overload Timesheet_Smith, John GG21345 July 1-15, 2025
  3. Once all required reviewers have signed, UEC Payroll will automatically receive a copy of the completed time sheet.
    • All information on the time sheet must match the PTR on file with UEC HR.

For Time Sheets on Behalf of a PI for Overload faculty/staff

  1. Complete the Overload Time Sheet for your project's PI or overload faculty/staff
  2. Rename the document using this format: Overload Timesheet_Last Name, First Name Project# Pay Period
    • Example: Overload Timesheet_Smith, John GG21345 July 1-15, 2025
  3. Email signed time sheet to uec-payroll@csusb.edu and karen.solorio@csusb.edu
    • If sending using Adobe Sign, please CC the emails above in the workflow.

All information on the time sheet must match the PTR on file with UEC HR.