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Off Campus Procedures

How to Schedule an Event for an Off Campus Group:

Thank you for your interest in using the Santos Manuel Student Union facilities for your event.  In order to host your event, please follow the following steps:

Contact Us

To schedule your upcoming event, please reach out to the Scheduling Department for availability and costs. You can reach us via email at or via phone at (909) 537-5962. 

Additional Items to Consider


A deposit of 50% of the facility use fees are due within two weeks of reservation confirmation.  Payment in full is due 10 business days before the event.  

The SMSU only accepts cash or check.


Insurance is required for all off-campus events. The client can provide their own $1,000,000 policy including the Santos Manuel Student Union, CSU San Bernardino, the Trustees of the CSU and the State of California as additional insured.  If you are unable to secure insurance, the SMSU can obtain it for you for a fee.


Parking is enforced on campus 24 hours a day, 7 days a week.  Parking permits are $6/vehicle on weekdays and $3/vehicle on weekends. You can either have your guests pay or you can sponsor their parking.


If you will be having food at your event, it must be catered by our on-campus catering department. If you wish to have off-campus food, a First Right of Refusal must be obtained. 


Please visit our Frequently Asked Questions page for more information.