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On Campus Procedures

COVID-19 / Coronavirus Information

Beginning Wednesday, March 18, large gathering locations on campus, including the Pfau Library, Santos Manuel Student Union, Recreation & Wellness Center, Children’s Center, and the Infant/Toddler Lab will temporarily cease operations.  For more information refer to the University's Covid-10 / Coronavirus information page.


How to Schedule an Event for a Campus Department:

The Santos Manuel Student Union Scheduling Office has recently updated their scheduling system in order to streamline reserving event spaces on campus. The updated scheduling system will let you check room availabilities and request space online through the EMS WebApp.

Log on to the Event Management System (EMS) via your MyCoyote Portal or go to the EMS Web App. Your log in credentials are the same as your CSUSB/MyCoyote credentials. Please follow the detailed instructions in these user guides.


Please pay special attention to the following notes:

  • The times you enter in the Date & Time on the first page of the template are your overall reservation/room access times, not your event times. Event times will be entered later in the reservation process on the Event Details page.
  • If you are requesting multiple dates and/or rooms, please skip the services/equipment request section. These should be added after your initial space request has been submitted. See the user guide for instructions.
  • If you are changing your access or event time, please do not change the times in EMS. Please email Jessica Madrial at to request this change.

You will receive a confirmation email after your event has been approved, normally within 2 – 3 days.

Please visit our Frequently Asked Questions page for more information.