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How to Schedule an Event in the SMSU for a Chartered Student Organization

The Santos Manuel Student Union Scheduling Office has recently updated their scheduling system in order to streamline reserving event spaces on campus. The updated scheduling system will let you check room availabilities and request space online through the EMS WebApp. 

Log on to the Event Management System (EMS) via your MyCoyote Portal or go to EMS Web App. Your log in credentials are the same as your CSUSB/MyCoyote credentials. Please follow the detailed instructions in these user guides. 

EMS Chartered Student Organization EMS User Guide

Office of Student Leadership and Engagement Coyote Connection Process

Please pay special attention to the following notes:

  • If you are changing your access or event time, please do not change the times in EMS. Please email Jessica Madrigal at to request this change. 
  • The times you enter in the Date & Time on the first page of the template are your overall reservation/room access times, not your event times. Event times will be entered late in the reservation process on the Event Details page. 
  • If you are requesting multiple dates and/ or rooms, please skip the services/equipment request section. These should be added after your initial space request has been submitted. See the user guide for instructions.
  • Chartered student organizations MUST list their advisor as the second contact. Your reservation will not be approved by the Office of Student Leadership and Engagement if this is not done. 

After your request is submitted, it is routed to the Office of Student Leadership and Engagement (OSLE) for approval. After OSLE approval, the request is routed to the Scheduling Office for final approval. You will receive a confirmation email after your event has been approved. The length of time it takes to receive a confirmation depends on when OSLE approves your request.