Common Requests

To arrange payment for a guest speaker, departments should plan early and allow a minimum of 90 days to obtain payment authorization. Guest speakers must be approved vendors.

Hosting departments may submit a ticket through the ASC Request System for assistance with guest speaker arrangements. Once all required information is received, the ASC can assist with initiating the vendor setup and payment process.  If you don’t know how to answer certain questions, an ASC will be happy to provide guidance.

The processing timeline may vary depending on how quickly the guest speaker responds to vendor registration request.

Phase I – Required Information

• Guest Speaker Name
• Guest Speaker Company
• Guest Speaker Email
• Guest Speaker Mailing Address
• Chartfield code (account the vendor will be paid from)
• Vendor quote

Once the information above is received, the ASC can submit a vendor request through the CSUBuy System. A vendor invitation will then be sent directly to the guest speaker/vendor for completion.

Guest parking permits must be requested by a CSUSB faculty or staff member. Students and community members are not authorized to submit parking requests on behalf of guests.

To arrange guest parking, the hosting department must complete and submit the Invited Guest Permit Request Form at least 10 business days before the guest’s visit.

Hosting departments may also submit a ticket through the ASC Request System for assistance with guest parking arrangements. An ASC can assist once all required information is received, including guest details, visit dates, hosting department information, and a valid chargeback account number.  If you don’t know how to answer certain questions, an ASC will be happy to provide guidance.

The request form requires:

• Guest name(s)
• Hosting department
• Date(s) of visit
• Reason for the visit
• A valid chargeback account number

Requests submitted less than 10 business days in advance may not be processed in time. In those cases, guests may need to purchase their own daily parking permit for $10.00, available through campus permit dispensers or the ParkMobile app.

Departments hosting larger events may use Guest Self-Registration, which allows guests to register for parking online through a custom event link provided by the department.

An email address is required when setting up Guest Self-Registration so the registration link can be distributed to guests.

Hosting departments may also submit a ticket through the ASC Request System for assistance with group parking arrangements. An ASC can assist once all required information is received. If you don’t know how to answer certain questions, an ASC will be happy to provide guidance.

When setting up Guest Self-Registration, departments will need to provide:

• Guest names or the number of authorized guests
• Hosting department
• Date(s) of the event
• Reason for the visit or event description
• A valid chargeback account number
• An email address for distribution of the registration link

Student Hiring Request Information

To begin the student hiring process, please provide the following information when submitting a request. This helps us start the paperwork and avoid delays.  Please note the hiring process takes time, so please submit requests as soon as possible.  Also, students are not permitted to work until all hiring processes have been completed and the student has been cleared to work. 

Position Types

• Student Assistant (SA)
• Federal Work-Study (FWS)
• Instructional Student Assistant (ISA)
• Graduate Assistant (GA)
• Teaching Assistant (TA)

Minimum Information Needed

• Student name and Coyote ID (if applicable)
• Position type
• New hire or rehire
• Department
• Academic Year (AY)
• Start date and end date
• Hours per week
• Supervisor name
• Funding source (if applicable)

For ISA, GA, and TA Positions, Also Include

• Course number
• Job duties
• Room number
• Day(s) and time(s) of assignment
• Student enrollment status

Additional Information

• Please indicate whether the student has applied for the position (if applicable).
• Federal Work-Study hires require an award letter.
• Student Assistant and Federal Work-Study supervisors must have a current Supervisor Training Certificate.

Once the request is received, an ASC will contact you to collect any additional information to start the hiring process.