Guest Services

Event Services and Guest Resources

Special Events, Scheduling and Protocols (SESP) helps event organizers coordinate campus spaces and event-related services. Our team can connect you with the appropriate campus departments.Campus departments responsible for each service determine their own requirements, approvals, availability, staffing, and associated costs. SESP cannot authorize or commit another department’s resources on its behalf.

Planning an Event?

Begin by submitting your space reservation request. Once your request is received, our will review your event details and help identify the services and approvals that may be required.

Please submit requests as early as possible. Large, complex, outdoor, or arena events may require additional planning time.

Event Support Services

Furniture and Event Setup

Tables, chairs, staging, podiums, and other event equipment may be available depending on the location, event needs, staffing, and inventory.

Furniture and equipment requests should be submitted through the EMS WebApp. Delivery, setup, labor, and equipment fees may apply.

View On-Campus Event Procedures

Audio, Visual and Sound

Classrooms may contain built-in instructional technology; however, capabilities vary by location. Additional audiovisual support should be requested through Academic Technologies and Innovation.

Outdoor sound is subject to location, power availability, instructional activity, campus policy, and applicable approvals. Include all sound and technology needs when submitting your event request.

Academic Technologies & Innovation | CSUSB

Public Safety and Security

Some events may require University Police, contracted event security, emergency medical personnel, or additional safety measures.

Staffing requirements are evaluated according to the event’s size, location, activities, attendance, and risk factors. The appropriate campus departments will determine required coverage, availability, and costs.

University Police | CSUSB

Custodial and Grounds Support

Events may require custodial support, restroom servicing, waste removal, recycling containers, or grounds assistance. Service needs and costs are determined based on the event location, schedule, attendance, and scope.

Services | Facilities Planning & Management | CSUSB

Food and Catering

Campus Dining Services is the primary provider of food and beverage services for campus events.

If you would like to use an outside restaurant or caterer, additional approval and documentation may be required from Campus Dining Services, Environmental Health and Safety, Risk Management, Procurement, or other responsible departments.

Do not finalize an outside food provider until all required approvals have been received.

• Campus Dining Services
• EHS Food Safety Program
• Special Events Forms

Student clubs and organizations should complete their required event information through Coyote Connection and follow the procedures established by the Office of Student Leadership and Engagement.

• Dining Services

Alcohol

Alcohol may not be served until all required university and regulatory approvals have been obtained.

Events proposing to serve alcohol must complete the CSUSB Alcohol Use Permit process. Additional forms, licenses, insurance, security, or service requirements may apply depending on how the event is funded, whether admission is charged, and how alcohol will be provided.

Review Forms and Alcohol Requirements

Alcohol

Alcohol may not be served until all required university and regulatory approvals have been obtained.

Events proposing to serve alcohol must complete the CSUSB Alcohol Use Permit process. Additional forms, licenses, insurance, security, or service requirements may apply depending on how the event is funded, whether admission is charged, and how alcohol will be provided.

If you are not charging admission for the event, it will not be necessary to fill out an ABC form; just the CSUSB Alcohol Use Permit.

Review Forms and Alcohol Requirements

Parking

Parking permits are required on campus. Event organizers should contact Parking and Transportation Services in advance if they would like to arrange or pay for guest parking.

• Visitor Parking Information
• Invited Guest Parking

Housing

• Office of Housing and Residential Life (San Bernardino Campus only)

Hotel  

• San Bernardino: Local hotel accommodations
• Palm Desert:
  • Courtyard by Marriott: 74-895 Frank Sinatra Drive, Palm Desert, (760) 776-4150 or (800) 321-2211
  • Residence Inn by Marriott: 38-305 Cook Street, Palm Desert, (760) 776-0050 or (800) 331-3131
  • Desert Springs JW Marriott Resort and Spa: 74-855 Country Club Drive , Palm Desert, (760) 341-2211 or (800) 331-3112
  • Hampton Inn and Suites: 74-900 Gerald Ford Drive, Palm Desert, (760) 340-1001
  • Hilton Homewood Suites: 36-999 Cook Street, Palm Desert, (760) 568-1600
  • Fairfield Inn and Suites: 74-764 Technology Drive, Palm Desert, (760) 636-1300

Airport

• Ontario International Airport – ONT
• Los Angeles International Airport – LAX
• John Wayne Airport
• Palm Springs International Airport - PSP

Restaurants

• San Bernardino:
  • University Parkway: Fast food restaurants – Taco Bell, McDonald’s, Del Taco, Carl’s Jr., KFC, etc.
  • Hospitality Lane: (10 miles to/from CSUSB) Claim Jumper, Black Angus, Coco’s, El Torito, etc.
• Palm Desert:
  • Restaurants and Shopping

Palm Desert Visitors Center

• 73-510 Fred Waring Drive, Palm Desert, CA 92260
• (760) 568-1441 or (800) 873-2428
• palm-desert