Nav Screen Region
Site Header Region
Page Header
Main Content Region

Space Reservation Request (SRR)

Please complete this form in its entirety. The Office of Special Events, Scheduling and Protocol requires submission of facility requests at least seven (7) days for meeting and eight (8) weeks prior to the event. Facilities are scheduled on a first-come, first-served basis. 

After approval, you will receive a confirmation email. If you do not receive confirmation, contact the Office of Special Events, Scheduling and Protocol at 909-537-5236 or events@csusb.edu. 

Please provide complete event information. Approved event details may be published on university calendars, websites, and promotional materials. 

An automated email confirmation will serve as your receipt.

Day(s) of Week

For outdoor events, submit an itemized list of activities, equipment, and setup requirements to events@csusb.edu.

Event Times
Reservation Times
Note: Reserved time should include all setup and cleanup activities.
Department
Estimated Attendance
Minors on Campus
Will minors (under age 18 and not enrolled CSUSB students) attend or participate?
Will the event involve supervision, instruction, mentoring, coaching, camps, clinics, or custodial care?
Has the organizer reviewed and complied with applicable CSU and CSUSB Youth Protection of requirements?

Events involving minors may require additional approvals, background checks, training,

waivers, and risk management review prior to final approval. Please visit the Youth Protection portion from Risk Management | CSUSB website.

VIP and Travel Information
Parking Information
Have you coordinated parking with Parking and Transportation Services?

Parking regulations are enforced seven days per week.

Parking and Transportation Services 
Phone: (909) 537-5912 
Email: parking@csusb.edu 
Parking Website

Event Services
Will your event have tents or EZ ups?
Food Service, Catering, and Environmental Health & Safety Review

Yotie Eats Right of First Refusal

Yotie Eats is the official dining and catering provider for California State University, San Bernardino. Prior to engaging any external food vendor, food truck, restaurant, caterer, or third-party food service provider, event organizers must first obtain a documented Right of First Refusal from Yotie Eats.

Will alcohol be served?

Yotie Eats is CSUSB's official campus dining and catering provider. Event organizers planning to provide alcoholic beverages must coordinate with Yotie Eats and comply with applicable university dining, hospitality, procurement, and risk management requirements. Depending on the nature, size, location, attendance, and risk level of the event, University Police Department personnel may be required to be present. Any costs associated with required law enforcement, security personnel, permits, licensing, or other alcohol-related compliance measures shall be the responsibility of the sponsoring department or event organizer.

Yotie Eats Contact Information

Catering Orders

*Approval to serve alcohol is not guaranteed and must comply with all California State University, California State University San Bernardino, California Alcoholic Beverage Control (ABC), and applicable local, state, and federal regulations.

Please note all trucks of this nature require California State Fire Marshal approval.

The event organizer must provide all required vendor documentation, including applicable permits, licenses, insurance certificates, and any approvals required by the University.

Environmental Health & Safety (EH&S) Notification

Events involving food service, food preparation, food distribution, food sales, food trucks, temporary food facilities, cooking equipment, open flames, propane, hazardous materials, or other activities that may present health or safety concerns must be reviewed by Environmental Health & Safety (EH&S), as applicable.

Environmental Health & Safety (EH&S) Contact Information

Failure to obtain required approvals from Yotie Eats and/or Environmental Health & Safety may result in delays, modification of event plans, or denial of the facility reservation request.

Events requiring specialized audiovisual equipment, technical support, livestreaming, recording services, or production assistance may require additional review, staffing, equipment rental fees, and advance coordination with Information Technology Services (ITS) and/or outsourcing of your needs upon their review.

ITS Contact Information

  • Main Office: (909) 537-5060

Force Majeure Clause

The University shall not be liable for delays, interruptions, postponements, relocations, or cancellations resulting from circumstances beyond its reasonable control, including but not limited to natural disasters, severe weather, public health emergencies, utility failures, labor disputes, governmental actions, campus emergencies, acts of terrorism, civil unrest, or other unforeseen events. 

CSUSB reserves the right to modify, relocate, postpone, or cancel any reservation when necessary to protect the health, safety, welfare, or operational interests of the University community.

Legal/Risk Management Language

Non-Discrimination Certification 

If the requester represents an organization, the requester certifies that the organization does not restrict membership based upon any protected classification recognized by applicable law and CSU policy. 

Protection of Minors Acknowledgment 

By submitting this request, the organizer acknowledges responsibility for complying with all applicable CSU and CSUSB requirements governing activities involving minors.

Disability Accommodations 

Individuals requiring accommodations should contact the Office of Special Events, Scheduling and Protocol at least 72 hours prior to the event. 

Energy Surcharge 

Utility surcharges may apply to facilities used outside normal operating hours.

Signature
Agree
Section Access NEW