Main Content Region


Forms for Employees

Forms for Employees
Form Description
Understanding Your Paycheck Form to explain each section of the pay warrant and direct deposit advice
Direct Deposit Direct deposit authorization form to request payments to be automatically deposited into a designated bank account. Please use only the last 4 digits of SSN on form when submitting electronically.
Procedure to Request a Duplicate W-2 Wage & Tax Statement Form Link to the State Controller's Office Fill and Print Duplicate W-2 Wage & Tax Statement Form PDF and Duplicate W-2 information.
How To Use The Work Number The Work Number user instructions for the online and phone employment and wage verification service.
The Work Number Worksheet The Work Number worksheet should be completed by the employee and given to the verifier.
Sample Employee Data Report Request Form Form used to request a copy of the information potentially given to those requesting employment information from The Work Number.
Hourly Time Certification Instructions Instructions for hourly employee reported time and pay certification
Hourly Time Certification Form Absence and Additional Time Worked Report
Timesheet (STD 634) Absence and Additional Time Worked Report
Employee Action Request (EAR) STD. 686 Form to complete address, withholdings, and name changes. Please use only the last 4 digits of SSN on form when submitting electronically. Please note the changes to the EAR form for 2020. For further clarification, please see the EAR Completion Guide.

Forms for Departments

Forms for Departments
Form Description
Additional Concurrent Employment Form Form to initiate a request to the employee's department head and supervisor requesting that the employee teach a course.
Worksheet to Calculate OT for NonExempt Who Teach Worksheet to calculate the appropriate overtime rate for non-exempt staff who are approved to teach a course as lecturer.
CSUSB Personnel/Payroll System Authorization Process

Step by step guide for Personnel/Payroll System Authorization

Payroll Signature Authorization Form Form used to identify department designees to collect paychecks and direct deposit advices, sign timesheets and student listings, etc.
Master Payroll Certification Authorization Form Form used to identify the Attendance Clerk for Master Payroll Warrant Authorization process.  
Monthly Attendance Summary Form (AM 634) Form is used to report absences taken, but not reported within 90 days of the current period and to correct/adjust absences for a finalized period.
Notice of Work Schedule Change Form Form is used to change employee work schedules to a 'Personal Schedule' that is not available in the Absence Management 'Predefined Schedule' list.