Forms for Employees
| Form | Description |
|---|---|
| Understanding Your Paycheck | Form to explain each section of the pay warrant and direct deposit advice |
| Direct Deposit | Direct deposit authorization form to request payments to be automatically deposited into a designated bank account. Please use only the last 4 digits of SSN on form when submitting electronically. |
| Procedure to Request a Duplicate W-2 Wage & Tax Statement Form | Link to the State Controller's Office Fill and Print Duplicate W-2 Wage & Tax Statement Form PDF and Duplicate W-2 information. |
| How To Use The Work Number | The Work Number user instructions for the online and phone employment and wage verification service. |
| The Work Number Worksheet | The Work Number worksheet should be completed by the employee and given to the verifier. |
| Sample Employee Data Report Request Form | Form used to request a copy of the information potentially given to those requesting employment information from The Work Number. |
| Hourly Time Certification Instructions | Instructions for hourly employee reported time and pay certification |
| Hourly Time Certification Form | Absence and Additional Time Worked Report |
| Timesheet (STD 634) | Absence and Additional Time Worked Report |
| Employee Action Request (EAR) STD. 686 | Form to complete address, withholdings, and name changes. Please use only the last 4 digits of SSN on form when submitting electronically. Please note the changes to the EAR form for 2020. For further clarification, please see the EAR Completion Guide. |
Forms for Departments
| Form | Description | |
|---|---|---|
| Additional Concurrent Employment Form | Form to initiate a request to the employee's department head and supervisor requesting that the employee teach a course. | |
| Worksheet to Calculate OT for NonExempt Who Teach | Worksheet to calculate the appropriate overtime rate for non-exempt staff who are approved to teach a course as lecturer. | |
| CSUSB Personnel/Payroll System Authorization Process |
Step by step guide for Personnel/Payroll System Authorization |
|
| Payroll Signature Authorization Form | Form used to identify department designees to collect paychecks and direct deposit advices, sign timesheets and student listings, etc. | |
| Master Payroll Certification Authorization Form | Form used to identify the Attendance Clerk for Master Payroll Warrant Authorization process. | |
| Monthly Attendance Summary Form (AM 634) | Form is used to report absences taken, but not reported within 90 days of the current period and to correct/adjust absences for a finalized period. | |
| Notice of Work Schedule Change Form | Form is used to change employee work schedules to a 'Personal Schedule' that is not available in the Absence Management 'Predefined Schedule' list. |