Payroll Services

Campus Alternate Work Schedule (4/10) for Summer 2017

Below is a summary of hours worked by full-time, non-exempt employees who work the 4/10 summer schedule in 2017:

Pay Period SCO Hrs Pd Actual Hrs Wkd Excess/Deficit Balance Status
Jun 1 – Jun 30 176 176 0  
Jul 1 – Aug 1 176 180 +4 hours Paid out to Employee
Aug 2 - Aug 31 176 180 +4 hours Paid out to Employee

Sept 1 - Sept 30

168 160 -8 hours


Effective June 19, 2017, our campus will be moving to the Summer 4/10 work schedule (Monday thru Thursday at 10 hours per day) ending the week of August 28, 2017 (the last Friday the campus is closed for the Summer 4/10 will be Sept 1st).    All salaried staff employees, both exempt and non-exempt, currently on the 5/8 work schedule (Monday thru Friday at 8 hours per day) will automatically have their work schedules changed to the Summer 4/10 in PeopleSoft.

Our campus will be closed Monday, July 3rd. Employees may use a Personal Holiday, ADO (Additional Day Off), CTO (Compensatory Time Off), HC (Holiday Credit) and/or Vacation.  (Note: Personal Holiday and ADOs must be taken in full day increments). 

We will also be closed Tuesday, July 4th in observance of Independence Day and on Monday, September 4th in observance of Labor Day.

All full-time, non-exempt employees who worked the Summer 4/10 work schedule, will have accumulated a net "deficit" balance of 8 hours as of the September 30, 2017. Our campus is required to clear these "deficit" balances by December 31, 2017 for all bargaining units.

The State University Police Association (Unit 8 – Police Officers) excess hours incurred in a given pay period are carried over each pay period and are reconciled at the end of the calendar year.

After the September 2017 pay period, employees may choose to offset "deficit" balances by using  available leave credits such as Vacation, CTO (Compensatory Time Off), HC (Holiday Credit), ADO (Additional Day Off) and/or Personal Holiday. Please keep in mind that Personal Holidays and ADOs must be taken in day increments, thus using them for partial days will not be beneficial to employees. Please use the Payroll Deficit Hours Reconciliation form and submit to Payroll Services by Friday, December 15, 2017.

Employees with no leave credits available to offset their deficits may choose to be "docked", otherwise Payroll will be required to set up Accounts Receivable, as appropriate. Please use the Payroll Deficit Hours Reconciliation form and submit to Payroll Services by Friday, December 15, 2017.


Payroll News and Updates

Mailing Address ~ Is It Correct?

Please review the bottom of your October pay stub issued in November 2016. This is the address to which the California State Controller’s Office (SCO) will mail your 2016 W-2 Wage Statement. Please ensure that the address listed is current and correct.

If the address listed at the bottom of the pay stub is not correct, or incomplete, please stop by one of the offices listed below to complete an Employee Action Request form (EAR – std 686):

  • Staff – Human Resources @ SH-110
  • Faculty, Instructional Student Assistants (ISA), Graduate Assistants (GA),
    and Teaching Associates (TA) – Human Resources @ SH-110
  • Students – Student Employment Office @ SH-119
  • Non-Resident Alien (NRA) Students - CH-106


Importance of Payroll Records


January 1, 2016

Payroll would like to remind you of the importance of keeping your paycheck stubs and/or Direct Deposit advices for your personal financial records. The State Controller's Office is our campus paying agent and issues our only 'official' pay records that are available. Payroll does not receive copies of paycheck stubs or Direct Deposit advices.

Our campus is a member of the Work Number employment and income verification program. This is an excellent tool that employees can use to request their personal information. The Work Number provides non-confidential employment and income information to verifiers (banks, lenders, rental companies, etc.) and alleviates this workload from human resources offices. Through the Work Number program an employee can provide a verifier with employment verification or employment/income verification. The Work Number program assures that only approved verifiers can utilize the program. The employment and income information that is provided through the Work Number program is obtained from the State Controller's Office employment history database and updated biweekly.

CSUSB state employees that participate in the Work Number program can request a free employment data report once a year. The employment data report is a copy of the information the Work Number provides to verifiers. Employees can obtain the Employee Data Request Form at The Work Number Web Site and mail or fax the request to the mailing address or fax number on the form. The Work Number program will mail the employee(s) a copy of her/his verification information within fifteen days of receipt of the request. There is no cost to the campus or employees to participate in the Work Number program.

CSUSB Payroll Department.