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Student Employees

Student Assistants Payroll Calendar

Calendar Year 2020

Student Assistant and Hourly Pay Schedule

January - June 2020 Pay Periods and Pay Dates

Pay Period Positive Payday
January (1/1-1/30) Friday -- 2/14*
February (1/31-2/29) Monday -- 3/16*
March
(3/1-3/31)
Wednesday -- 4/15
April
(4/1-4/30)
Friday -- 5/15
May (5/1-5/31) Monday -- 6/15
June
(6/1-6/30)
Wednesday -- 7/15

July - December 2020 Pay Periods and Pay Dates

Pay Period Positive Payday
July (7/1-7/30) Friday -- 8/14*
August (7/31-8/31) Tuesday -- 9/15
September (9/1-9/30) Thursday -- 10/15
October (10/1-10/31) Monday -- 11/16*
November (11/1-12/1) Tuesday -- 12/15
December (12/2-12/31) Friday -- 1/15/21

PLEASE NOTE: Standard direct deposit date is two business days after the issue date of the warrant.
*Any pay date which falls on a Saturday will be moved to the preceding Friday and any pay date which falls on a Sunday will be moved to the following Monday.

Printable Calendars

2020 Student & Positive Pay Calendar*

*The "Student Assistants/Hourlies" payroll calendar lists the paydays, the maximum hours allotted for each pay period and the deadlines for student listing submissions.

Student Assistant Payroll Information

Announcements

January 2020 Positive Payday is Friday, February 14, 2020.

W-2s are mailed directly from the State Controller's Office (SCO) utilizing the address that the SCO had on file as of December 13, 2019. The copy that the SCO sends is the only official copy available. We do not receive a copy in our office. If a W-2 is undeliverable for some reason then the W-2 may be returned to our office by the United States Postal Service. If this happens, we contact the individual via email. However, you can find information on how to request a duplicate W-2 by visiting the SCO's Request a Duplicate W-2 page.

Guidelines

Work Study Student Assistants:

  • May work no more than 20 hours per week.

Student Assistants, Instructional Student Assistants (ISA), Non-Resident Alien Student Assistants (NRA):

  • May work no more than 20 hours per week, while classes are in session.
  • Or 40 hours per week during an academic break (winter and spring break).
  • Students are NOT permitted to work overtime.

Bridge Student Assistants (Bridge):

  • May work no more than 40 hours per week.
  • Students are NOT permitted to work overtime.

Payroll Warrants and Direct Deposit

Payroll warrants and pay stubs are released after 1:00 p.m. from the Student Financial Service's (SFS) Office in University Hall, Rm 034.

Warrants are released to the appointed department representative or the employee (when applicable).

Student Assistants are eligible for direct deposit. Direct deposits usually post two business days after the warrant issue date.

NOTICE: If a student does not pick-up the warrant within five days, the department must return it to the Student Financial Service's Office.

Payment of Wages at Separation (AB2410)

Per AB 2410:

  • A student assistant who resigns from employment must be paid wages earned no later than 72 hours from the date of separation.
  • If the student provides notice of resignation at least 72 hours in advance, all wages earned must be paid on the last day of employment.
  • An employee who is discharged must be paid wages earned on LAST DAY of employment.

Payroll Taxes, Retirement, Medicare And Union Dues

Student employee wages are subject to state and federal payroll taxes. Each student assistant is required to complete the Withholding Allowance Certificate on the Student Payroll Action Request (SPAR) or Employee Action Request (EAR), whichever is applicable.

  • Bridge student assistants must contribute to retirement and Medicare.
    • Retirement – 7.50% (of gross earnings)
    • Medicare – 1.45%
  • Student Assistants, Work study, and NRA payments are not subject to retirement, Social Security or Medicare deductions.
  • ISA payments are also  subject to union dues.
    • United Auto Worker's Union (R11)

Job Classifications

The following is a list of student assistant job classifications.

  • Represented Student Classifications (Collective Bargaining Agreement - R11):
    • 1150 - Instructional Student Assistant
    • 1151 - Instructional Student Assistant - On-Campus Work Study
    • 1152 - Instructional Student Assistant – Off Campus
    • 1153 - Instructional Student Assistant – Off Campus Work Study
  • Non-Represented Student Classifications (E99):
    • 1870 - Student Assistant
    • 1871 - Student Trainee, On-Campus Work Study
    • 1872 - Student Trainee, Off-Campus Work Study
    • 1874 - Bridge Student Assistant
    • 1875 - Bridge Student Trainee, On-Campus Work Study
    • 1876 - Bridge Student Trainee, Off-Campus Work Study
    • 1868 - Student - Non-Resident Alien Tax Status