CSUBUY Procure-to-Pay (P2P) – Coming Soon!
We’re excited to announce the launch of the new CSUBUY Procure-to-Pay (P2P) system, designed to streamline and improve the procurement and payment processes. This enhanced platform will offer a more efficient, user-friendly experience. This site will serve as your resource for information on procuring, receiving, and paying for goods and services at CSUSB through our new platform, CSUBuy.
CSUBuy is a strategic, standardized platform designed to streamline the procure-to-pay process across the CSU system. By eliminating manual steps, it enhances efficiency through automation, reduces risk, and delivers cost savings. The platform supports the procurement and payment of all goods and services, excluding travel and reimbursements to employees and students and ensures seamless, end-to-end transactions from sourcing to final payment.
Stay tuned for upcoming updates and resources to help you take full advantage of the system’s features!
- Streamlined Processes: Consolidate procurement and payment into a single electronic solution, reducing manual inefficiencies
- Enhanced Insights: Gain better visibility into your spending, enabling more informed decision-making
- Status Updates: Access real-time request status updates, reducing bottlenecks and facilitating proactive issue resolution
- Punchout Catalog Shopping: Purchase directly from suppliers' eCommerce sites through CSUBuy P2P, minimizing the need for Corporate Cards
- Procurement: Buyers and contract specialists responsible for reviewing and approving requisitions and managing purchasing activities.
- Accounts Payable (AP): Payment technicians who validate and process supplier payments.
- Campus Supplier Management: Staff members who create and maintain supplier profiles within the Common Financial System (CFS).
- Campus Customers: Department administrators and staff who initiate purchase or payment requests for university-related business needs.
- Department Approvers: Financial users who authorize purchases and payments and/or oversee departmental budgets.
- Supporting Administrative Departments: Campus units that must review procurement requests based on specific areas of oversight, such as IT, Environmental Health & Safety (EH&S), Facilities, Human Resources, and others.
- Suppliers: Vendors or service providers who deliver goods and services to the CSU.
Cutover Strategy
The CSUBUY Procure-to-Pay (P2P) system will officially launch on Monday, February 2, 2026, marking a major advancement in how our campus manages procurement, payments, and supplier activities through a modern, unified platform. A training program will continue through go-live and onward to ensure a smooth and well-supported transition from our current legacy systems. Departments are encouraged to begin preparing for this change and review the matrix below, which outlines our campus plan for the various cutover strategies leading up to and through go-live.
| Category | Legacy (Current Process | New P2P Process (Effective February 2, 2026 | Cutover Timing |
|---|---|---|---|
| Blanket POs - New | Submitted via Peoplesoft. – Ends Friday, January 30, 2026 | Entered directly in P2P. – Begins Monday, February 2, 2026 | Upon go-live |
| Blanket POs - Existing (Legacy) | Live in Peoplesoft. | Current Blanket PO’s will continue to be used in Legacy and transitioned to P2P from February to June 2026. | Existing blanket purchase orders (POs) will be transitioned from Peoplesoft to P2P throughout 2026. Any remaining PeopleSoft blankets will be closed out by June 30, 2026. |
| Branding and Logo Review | Manual pre-approval via email or MarCom | Manual review still required by MarCom. Additional approval routing to MarCom via P2P workflow. | Upon go-live |
| Delegation of Fiscal Authority | Manual campus process and routing. | Automated workflow based on chartfield and dollar thresholds in P2P DOA360. | Upon go-live |
| Direct Pay | Submitted via Accounts Payable. | No change, continue to use Direct Pay in Accounts Payable. This process will not reside in P2P. | Not applicable |
| Direct Pay - Suppliers / Vendors | Vendor completes 204 form and provides to campus to create supplier. | ||
| Environmental Health and Safety Review | Manual campus process and routing to EH&S. – Ends Friday, January 30, 2026 | Automated routing to EH&S through P2P workflow. – Begins Monday, February 2, 2026 | Upon go-live |
| Purchase Orders - Existing | Open POs in CFS. | Leave current PO in CFS if completing by fiscal year end. | All POs to be closed in CFS and moved to P2P by June 30, 2026 |
| Facilities Pre-Approvals (Furniture, Vehicles, Custodial Equipment) | Manual campus process and routing to Facilities. – Ends Friday, January 30, 2026 | Automated routing to Facilities through P2P workflow. – Begins Monday, February 2, 2026 | Upon go-live |
| Independent Contractors & Guest Lecturers | Manual review by Human Resources via HR portal. – Ends Friday, January 30, 2026 | Automated routing to HR through P2P workflow. - Begins Monday, February 2, 2026 | Upon go-live |
| In-Process CFS Transactions | Requisitions, POs, and Payments that are submitted prior to go-live. | Process in CFS ASAP but before June 30, 2026 | Prior to July 1, 2026 |
| ITC Review - Accessibility and Security - IT Hardware and Software Purchases | Submitted manually via ICT ServiceNow Tickets. – Ends Friday, January 30, 2026 | Automated routing to IT through P2P. – Begins Monday, February 2, 2026 | Upon go-live |
| Live Animal Purchase Review | Manual campus process and routing. – Ends Friday, January 30, 2026 | Automated routing to Institutional Animal Care and Use Committee through P2P workflow. – Begins Monday, February 2, 2026 | Upon go-live |
| Marketplace | Campus Marketplace (Amazon, Staples, etc.) – Ends Friday, January 30, 2026 | Marketplace transitions to P2P via catalog & punchouts. Corporate Card will no longer be required in Marketplace. – Begins Monday, February 2, 2026 | Upon go-live |
| Payments / Invoices | Processed via CFS with invoice submitted by department or supplier paper/email. – Ends Friday, January 30, 2026 | Managed directly in P2P (suppliers able to upload through their supplier portal, or submit PDF invoices to payables@csusb.edu – Begins Monday, February 2, 2026 | Upon go-live |
| Property Management - Asset Management and Tagging | Manual campus process and routing . – Ends Friday, January 30, 2026 | Automated routing to Property Management through P2P workflow. – Begins Monday, February 2, 2026 | Upon go-live |
| Receiving | 3-Way Match (Receipt Required): Department emails Receiving for posting in CFS. 2-Way: Dept signs and authorizes payment on invoice. A/P able to process for paymen. – Ends Friday, January 30, 2026 | 3-Way Match: Receipt required in P2P via automated workflow. 2-Way: Verification required by the PO Owner in P2P workflow. – Begins Monday, February 2, 2026 | Upon go-live |
| Requisitions / Goods, or Services | Submitted via Peoplesoft – Ends Friday, January 30, 2026 | Entered directly in P2P – Begins Monday, February 2, 2026 | Upon go-live |
| Security and Safety Review (UPD, Risk Management) | Manual campus process and routing. – Ends Friday, January 30, 2026 | Automated routing to respective areas through P2P workflow. – Begins Monday, February 2, 2026 | Upon go-live |
| Suppliers / Vendors | Vendor completes 204 form and provides to campus to create supplier. – Ends Friday, January 30, 2026 | Supplier self-registration via P2P invitation Campus end users can invite new suppliers directly from the P2P platform. – Begins Monday, February 2, 2026 | Upon go-live |
P2P System Demonstrations
The CSU has hosted a series of live demonstrations for the new Procure-to-Pay (P2P) system, led by the Chancellor’s Office. These sessions are intended for employees currently using PeopleSoft to process requisitions or order goods and services. Recordings of these live sessions are posted below.
Sessions
Supplier Portal Demonstration - The Supplier Portal in P2P is a secure online platform where suppliers can register, manage their profiles, and conduct business with the university. View recording here P2P Demo Supplier and slide deck here P2P Demo Supplier Slide Deck.
Shopper/Requestor Demonstration- The Shopper/Requestor role in P2P allows users to browse catalogs, create purchase requests, and submit requisitions for goods and services needed by their department. View recording here P2P Demo Shopper/Requester.
Independent Contractor - The Independent Contractor demonstration recording can be viewed here P2P Demo Independent Contractor.
Workflow and Approver Demonstration - The Workflow and Approver role in P2P involves reviewing and approving purchase requisitions, ensuring compliance with budget, policy, and purchasing guidelines before orders are processed. View recording here P2P Demo Workflow and Approver.
Information Technology (IT) Compliance Approver - The IT Compliance Approver demonstration recording can be viewed here P2P Demo IT Compliance Approver.
Change Orders/Cart Searches - In P2P, users can create and manage shopping carts to request goods and services, easily search for suppliers or past orders, and initiate change orders when updates to existing purchase orders are needed. View recording here P2P Change Orders/Cart Searches.
Vouchers and Receiving - The Vouchers and Receiving process in P2P allows users to confirm the receipt of goods or services and ensures that payments to suppliers are accurate and timely. This includes matching invoices to purchase orders and receipts to generate vouchers for payment. View recording here P2P Vouchers and Receiving Demo.
Open Townhall - Open Townhall shared updates on the new CSUBuy P2P system, answered questions, and provided an overview of what to expect as we move forward. This is a great opportunity for the campus community to learn more and engage directly with the implementation team. View recording here CSUBuy P2P Town Hall.
Campus Training Resources
Initial CSUBuy Online Training sessions for campus began on Tuesday, January 20, 2026. All campus members are encouraged to participate in these comprehensive sessions to become familiar with CSUBuy. Anyone involved in purchasing goods or services, whether for the state or any auxiliary organization, are encouraged to attend.
This webinar session provides training for users who are responsible for procuring goods and services for your department. It will cover Shopper vs. Requester roles, suppliers, punchouts, forms, cart management, persona/business unit selection, chartfield usage, and the full workflow.
Video Link: CSUBuy - Day in the Life: Shoppers and Requestors
Slide Deck: CSUBuy - Day in the Life: Shoppers and Requestors
This webinar session provides training for users identified as being responsible for the fiscal authority. It will cover key approval roles and processes, how financial workflows function, handling approval substitutions, approval actions (return, reject, comment, approve), managing shared folders, and reviewing forms and attachments.
Video Link: CSUBuy - Day in the Life: Fiscal Approvers
Slide Deck: CSUBuy - Day in the Life: Fiscal Approvers
This session provides training for users identified as being approvers in compliance workflow. Compliance approvers are departments that have forms in the system that require review and approval in the workflow, such as:
- Accounting Review
- Asset Management Review
- Branding and Logo Review
- Environmental Health and Safety Review
- Facilities Review
- Independent Contractor Review
- Initial Review (ASI and SMSU)
- IT Security and Accessibility Review
- Live Animal Purchase Review
- Risk Management Review
- University Police Review (Security and Safety)
- Vehicle Purchase/Rental Review
This training will cover key approval roles and processes, how compliance workflows function, handling approval substitutions, approval actions (return, reject, comment, approve), managing shared folders, and reviewing forms and attachments.
Video Link: CSUBuy - Day in the Life: Compliance Approvers
Slide Deck: CSUBuy - Day in the Life: Compliance Approvers
Ongoing CSUBuy Training and Support
Following the CSUBuy go-live training sessions, ongoing training and support sessions will be available to all campus members. These open sessions provide an opportunity to join a live call for hands-on guidance and assistance with creating requisitions, managing purchases, and navigating the CSUBuy platform.
Sessions will be offered several times throughout the week to accommodate varying schedules. The current training schedule will be posted below and updated regularly.
All faculty and staff involved in purchasing goods or services, whether for the state or any auxiliary organization, are encouraged to participate.
Open Session Schedule
9:00AM to 11:00AM- Join the Live Meeting
3:00PM to 4:00PM - Join the Live Meeting
9:00AM to 10:00AM - Join the Live Meeting
9:00AM to 10:00AM - Join the Live Meeting
9:00AM to 10:00AM - Join the Live Meeting
9:00AM to 10:00AM - Join the Live Meeting
2:00PM to 3:00PM - Join the Live Meeting
9:00AM to 10:00AM - Join the Live Meeting
Training Documents and Tutorials
Coming soon!
For Our Vendors
CSUBUY Supplier Registration
California State University, San Bernardino (CSUSB) is launching CSUBUY Procure-to-Pay (P2P) — a new purchasing and payment system that will make it easier for suppliers to do business with the CSU.
This new platform will:
- Eliminate paper-based processes
- Improve visibility into transactions and payments
- Streamline procurement and payment activities across all CSU campuses
Vendor Registration
All current and future suppliers who wish to do business with CSUSB or any CSU campus must register in the CSUBUY Supplier Portal.
Suppliers will receive an official registration invitation from noreply@jaggaer.com, the system used to manage CSUBUY supplier registrations.
Important:
The email from noreply@jaggaer.com is legitimate and part of the CSU’s official registration process. It is not spam or a phishing attempt.
If you do not see the message in your inbox, please check your spam or junk folder.
How to Register
- Open the email from noreply@jaggaer.com.
- Click the link to access the CSUBUY Supplier Portal.
- Follow the on-screen instructions to complete your company profile and registration.
- Once registered, your business will be eligible to work with all 23 CSU campuses.
Timely registration ensures there are no delays or interruptions in processing purchase orders or payments.
Vendors, Need Help?
If you need help completing your registration or have questions about CSUBUY, please use the following resources:
- Visit the CSU CSUBUY Supplier Onboarding and Support Resources
- Email the CSUSB Procurement team at procurement@csusb.edu
Contacts
Jay S. Wood - Executive Director and Chief Procurement Officer
Email: jay.wood@csusb.edu
Telephone: 909-537-3199
JC Cortez - Lead Procurement and Contract Specialist
Email: jcortez2@csusb.edu
Telephone: 909-537-3524
Angelica Jara - Lead Procurement and Contract Specialist
Email: angelica.jara@csusb.edu
Telephone: 909-537-7141
Amber Schneck - Director of Accounts Payable, Travel and Disbursements
Email: amber.schneck@csusb.edu
Telephone: 909-537-3199
Grace Parra - Lead, Accounts Payable & Procure to Pay
Email: grace.parra@csusb.edu
Telephone: 909-537-3244
CSUBUY Marketplace
You can log into CSUBUY by using your My Coyote credentials such as, your Coyote ID and password. This is the same name and password that you use to access your email, PeopleSoft, or other campus systems. At this time, only CSUSB Procurement Cardholders have access to shop through CSUBUY. Access is granted at the time of card issuance.
- Log in to the CSUBuy Portal
- Login to the My Coyote campus portal using your regular CSUSB My Coyote username and password.
- You will land on the CSUBUY page
CSU Public Bid Portal
The CSU Public Bid Portal provides a listing of open, closed, and awarded formal solicitations for goods and services across the twenty-three campuses of the CSU and the CSU Office of the Chancellor (since 10/19/2020). To submit a response to an open solicitation on this portal your business must be registered with the CSU. To register for a new account or to access your existing account please click CSU BUY Supplier Registration. There is no fee to register. For unresolved issues with your registration, you may contact csubuy@calstate.edu.
For CSUSB solicitations select the dropdown under Campus and select “CSU San Bernardino”.