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CSUBuy

CSU BUY P2P

CSUBUY Procure-to-Pay (P2P) – Coming Soon!

We’re excited to announce the launch of the new CSUBUY Procure-to-Pay (P2P) system, designed to streamline and improve the procurement and payment processes.  This enhanced platform will offer a more efficient, user-friendly experience. This site will serve as your resource for information on procuring, receiving, and paying for goods and services at CSUSB through our new platform, CSUBuy.

CSUBuy is a strategic, standardized platform designed to streamline the procure-to-pay process across the CSU system.  By eliminating manual steps, it enhances efficiency through automation, reduces risk, and delivers cost savings.  The platform supports the procurement and payment of all goods and services, excluding travel and reimbursements to employees and students and ensures seamless, end-to-end transactions from sourcing to final payment.

Stay tuned for upcoming updates and resources to help you take full advantage of the system’s features!

Planned Go Live Date: January 2026

 

Key Benefits
  • Streamlined Processes: Consolidate procurement and payment into a single electronic solution, reducing manual inefficiencies
  • Enhanced Insights: Gain better visibility into your spending, enabling more informed decision-making
  • Status Updates: Access real-time request status updates, reducing bottlenecks and facilitating proactive issue resolution
  • Punchout Catalog Shopping: Purchase directly from suppliers' eCommerce sites through CSUBuy P2P, minimizing the need for Corporate Cards
Primary Stakeholders
  • Procurement: Buyers and contract specialists responsible for reviewing and approving requisitions and managing purchasing activities.
  • Accounts Payable (AP): Payment technicians who validate and process supplier payments.
  • Campus Supplier Management: Staff members who create and maintain supplier profiles within the Common Financial System (CFS).
  • Campus Customers: Department administrators and staff who initiate purchase or payment requests for university-related business needs.
  • Department Approvers: Financial users who authorize purchases and payments and/or oversee departmental budgets.
  • Supporting Administrative Departments: Campus units that must review procurement requests based on specific areas of oversight, such as IT, Environmental Health & Safety (EH&S), Facilities, Human Resources, and others.
  • Suppliers: Vendors or service providers who deliver goods and services to the CSU.

Upcoming P2P System Demonstrations

We will be hosting a series of live demonstrations for the new Procure-to-Pay (P2P) system, led by the Chancellor’s Office. These sessions are intended for employees currently using PeopleSoft to process requisitions or order goods and services. Invitations will be sent via email to those involved in Procurement and Accounts Payable processes. If you would like to attend a live session, please email the Procurement and Contracts Department and we will be happy to extend the invitation:  procurement@csusb.edu

Once each live session concludes, a recording of each session will be posted here for anyone to view at their convenience. 

Sessions 

Tuesday, July 29, 2025, 2:00 PM to 3:00 PM -  Supplier Portal Demonstration - The Supplier Portal in P2P is a secure online platform where suppliers can register, manage their profiles, and conduct business with the university.

Monday, August 4, 2025, 10:00 AM to 11:00 AM - Shopper/Requestor - The Shopper/Requestor role in P2P allows users to browse catalogs, create purchase requests, and submit requisitions for goods and services needed by their department.

Monday, September 22, 2025 - 1:00 PM to 2:00 PM - Workflow and Approver - The Workflow and Approver role in P2P involves reviewing and approving purchase requisitions, ensuring compliance with budget, policy, and purchasing guidelines before orders are processed.

Monday, November 3, 2025 - 1:00 PM to 2:00 PM - Open Townhall - Join us for an upcoming Open Townhall where we will share updates on the new CSUBuy P2P system, answer questions, and provide an overview of what to expect as we move forward. This is a great opportunity for the campus community to learn more and engage directly with the implementation team. 

Wednesday, October 1, 2025 -  1:00 PM to 2:00 PM - Change Orders/Cart Searches -  In P2P, users can create and manage shopping carts to request goods and services, easily search for suppliers or past orders, and initiate change orders when updates to existing purchase orders are needed.

Wednesday, October 8, 2025 - 1:00 PM to 2:00 PM - Vouchers and Receiving - The Vouchers and Receiving process in P2P allows users to confirm the receipt of goods or services and ensures that payments to suppliers are accurate and timely. This includes matching invoices to purchase orders and receipts to generate vouchers for payment.

For Our Vendors

All suppliers must receive an invitation to register through the CSUBuy Supplier Portal.  Both new and existing suppliers will be required to complete the registration process and maintain up-to-date information in the portal in order to continue doing business with CSUSB.

At this time, no immediate action is required—business operations will continue as usual.  However, we will soon be reaching out to our vendor community with detailed instructions on how to register and manage your profile in the CSUBuy Supplier Portal.

Contacts

Procurement

Jay S. Wood - Executive Director and Chief Procurement Officer

Email: jay.wood@csusb.edu

Telephone: 909-537-3199

JC Cortez - Lead Procurement and Contract Specialist

Email: jcortez2@csusb.edu

Telephone: 909-537-3524

Angelica Jara - Lead Procurement and Contract Specialist

Email: angelica.jara@csusb.edu

Telephone: 909-537-7141

Accounts Payable

Amber Schneck - Director of Accounts Payable, Travel and Disbursements

Email: amber.schneck@csusb.edu

Telephone: 909-537-3199

Grace Parra - Lead, Accounts Payable & Procure to Pay

Email: grace.parra@csusb.edu

Telephone: 909-537-3244

 

CSUBUY Marketplace

You can log into CSUBUY by using your My Coyote credentials such as, your Coyote ID and password. This is the same name and password that you use to access your email, PeopleSoft, or other campus systems. At this time, only CSUSB Procurement Cardholders have access to shop through CSUBUY. Access is granted at the time of card issuance.

  1. Log in to the CSUBuy Portal
  2. Login to the My Coyote campus portal using your regular CSUSB My Coyote username and password.
  3. You will land on the CSUBUY page

CSU Public Bid Portal

The CSU Public Bid Portal provides a listing of open, closed, and awarded formal solicitations for goods and services across the twenty-three campuses of the CSU and the CSU Office of the Chancellor (since 10/19/2020). To submit a response to an open solicitation on this portal your business must be registered with the CSU. To register for a new account or to access your existing account please click CSU BUY Supplier Registration. There is no fee to register. For unresolved issues with your registration, you may contact csubuy@calstate.edu.

For CSUSB solicitations select the dropdown under Campus and select “CSU San Bernardino”.

CSU BUY Public Bid Site