Bylaws
Article I. Name & Principal Office
Section 1. Name
The name of this organization shall be the California State University, San Bernardino Pan-African Alumni Chapter (PAAC).
Section 2. Principle Office
This Association is an affinity group constituted under the California State University San Bernardino Alumni Association (CSUSBAA). All activities of the Pan-African Alumni Chapter will be consistent with the Bylaws of the CSUSBAA.
Article II. Purpose & Values & Mission
Section 1. Purpose
The purpose of the Pan-African Alumni Chapter (PAAC) is to build and promote the engagement of Pan-African alumni, students, faculty and the community-at-large by providing fellowship opportunities for academic excellence, professional growth, volunteerism and advancement.
Section 2. Core Values
Professionalism, Excellence, Community, Innovation, Teamwork, Inclusiveness, Mutual respect and FUN!
Unity: To build and maintain our community together and enhance diversity at the university, and ensure Pan-African alumni, students and faculty are supported in their efforts.
Mentorship: To serve as a voice for Pan-African alumni, students, faculty and community-at-large through mentorship and scholarship assistance.
Innovation: To develop and discover opportunities for the Pan-African community through strategic communication, meaningful outreach, consistent networking, cultural education and entertaining events.
Section 3. Mission Statement
Our mission is to fill the board with empowering Pan African faculty, staff and/or students who demonstrate strong leadership, academic excellence, mentorship and advocacy including but not limited to building community.
Article III. Membership
Section 1. Membership
1.1 Regular Membership: is open to all interested CSUSB alumni, students, faculty, staff, and administrators.
1.2 Board membership: is open to all current paid members of the CSUSB Alumni Association.
Section 2. Members
2.1 Members of the PAAC are encouraged to: (1) attend meetings either in person, teleconference or video conferencing (2) participate in the PAAC activities and other CSUSB Alumni Association events.
Section 3. Annual Giving
1.1 Annual giving $100 to the chapter by each board member
Article IV. Meetings
Section 1. Meetings
1.1 Board Meetings. The Board of Directors shall meet at least (4) times each year at intervals of no more than four (4) months.
1.2 Regular Meetings. At least one (1) meeting of the membership of the Chapter shall be held each year at a convenient location as determined by the Board of Directors.
1.3 Special Meetings. Special meetings may be held at any time and may be called with guidance by the Chair, Vice Chair, Secretary and/or Alumni Relations Director and should be announced at least five (5) calendar days prior to the meeting.
1.4 Committee Meetings. Committee meetings shall meet at least (3) times each year at intervals of no more than four (4) months.
1.5 Blackout months. The Board of Directors will follow the CSUSB school schedule and will not meet when classes are not in session, in addition there will not be any meetings during the summer months.
Section 2. Minutes
Minutes of the Board meetings shall be formally prepared. Meeting minutes shall be available to all the members of the PAAC Chapter within a reasonable time after the meeting. Upon approval, a permanent copy shall be maintained by the CSUSB Alumni Relations staff for the CSUSB Alumni Association records.
Article IV. Board of Directors
Section 1. Composition
The Board shall consist of 9-15 board members, with no more than 50% of the Board members being CSUSB faculty, staff, or students. Members shall be appointed with the approval of the Board.
Executive Officers
1.1 Chair. The Chair shall possess an understanding of and ability to communicate the Board’s purpose, the importance of the Pan-African Alumni Chapter’s engagement in the greater CSUSB community, and the Board’s role in the school community. He or she shall articulate the values, mission, and goals of the Board.
1.2 Vice Chair. The Vice Chair shall assume all Chair duties in the absence of the Chair, or upon request of the Chair. He or she will coordinate all meetings and the Chapter calendar.
1.3 Secretary. The Secretary is the Board scribe and will take meeting minutes, prepare agendas, onboarding new alumni and act as Chapter Historian.
1.4 Treasury. The treasurer shall serve as the liaison between the Office of Alumni Relations and the Pan-African Alumni Chapter. He or she will keep records of all monies donated to the chapter.
Advisor
Pan African Alumni Chapter & Chair Advisor (1 position/2year term) - no voting rights
Duties: Chapter Guidance, Student and Alumni Engagement, Agenda & Strategy Planning, Conflict Resolution
Board Members
An Alumni Board Member – The position shall serve as a strategic volunteer leader, bridging the gap between CSUSB and its graduates.
Board and Marketing - Shall oversee all website and social media, create and distribute marketing material for events (i.e.. newsletters), create event promotions on a monthly basis's.
Board and Public Relations – Manage communications, brand awareness, event coordinator, bridging cultural gaps including but not limited to crisis management on a monthly basis's.
Board and Community Liaison Coordinator – Establishes and Maintain relationships with all CSUSB chapters, community organizations including but not limited to outreach.
Board and Volunteer Coordinator – Shall serve as a liaison to the PAAC Secretary and oversee all volunteer activities including ensuring hours are reported.
Board and Student Liaison - The position shall be an undergraduate student; they will serve as the voice of the students on the board. They will have full voting rights as active board members. They will serve a one-year term and be appointed by the board. They will be former members of BSU, SAAB, and/or SAAS.
Board and Student Liaison - The position shall be a graduate student; they will serve as the voice of the students on the board. They will have full voting rights as active board members. They will serve a one-year term and be appointed by the board. They will be former members of BSU, SAAB, and/or SAAS.
Board and Special Events Coordinator - Duties: Planning, Vendor/Venue Management, Onsite Execution, Post-Event Review
Board and Fundraising Coordinator - Duties: Donor Relations, Marketing & Promotion, Volunteer Coordination, Reporting to Treasurer
Section 2. Business and Affairs
The business and affairs of the PAAC shall be managed by the Board as defined in Article II. The elected Chair will conduct regular meetings and ensure the group’s goals, activities, and programs align with CSUSB’s commitment to diversity.
Section 3. Responsibilities and Accountability
The responsibilities of the Board members shall include, among others: (1) to serve as an active support group for CSUSB’s diversity initiative; (2) to form and oversee subcommittees; (3) to seek nominations of board candidates, conduct elections, and appoint the Chair and liaisons, if required; and (4) to plan and conduct PAAC business, including its meetings.
Chapters must submit an annual report of their activities, finances, programs officers, sponsors, members and any other relation information to the President of the CSUSB Alumni Association.