It is the department's responsibility to notify the Property Management office of all relocations of property as follows:
Location of Property
The location of property should be noted in the department's records as well as the Property Management office. Current records should be maintained in such a manner that any property item can be located for inspection or inventory purposes within a reasonable time. Any relocation of property must be reported to the Property Management office as soon as is feasible.
Relocation Within a Department
When the only change is the physical location of property within a department, the Property Management office should be notified via email stating the new location. If a new custodian or user will be assigned, then this information can be emailed as well. No formal transfer request form is needed.
Relocation of Entire Department
When an entire department is being relocated, the department should complete an accurate listing of the property being relocated. The Property Management office should be notified of the impending relocation. The Property Management office can coordinate a physical inventory of the department property with the designated department property custodian, if so needed.
When property is permanently transferred between departments, a CSUSB Property Transfer Request Form must be completed and signed by both the managers of the transferring department and the receiving department. The completed form should be forwarded to the Property Management Office. The Property Management Office will then update the asset record to reflect the transfer and record the new department, location, and/or custodian or user of the property.