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Property Requiring Special Handling

Personally Owned Property

If a University employee keeps personally owned property on campus, it should be reported to his/her department and identified as the property of the owner. The University will not be responsible for loss or damage to private property.

Loaned Property

Loans of property must be properly documented.

Loans of University Property from one Department to Another: 

  • If property is loaned to another department, a  Property Transfer Request Form must be forwarded to the Property Management Office by the lending department, giving the name of the borrowing department, the property number, and the new location of the property. When the property is returned, the Property Management Office should be notified by the lending department.

Loans of Property to Employees for Off-Campus Use:  

  • Any loan of University property to an employee for off-campus use must have the prior approval of an authorized departmental manager. The loan of University property to an employee requires the notification of the Property Management Office. For all property being loaned, an Off-Campus Property Use Agreement Form must be completed and a copy sent to the Property Management Office.
  • The employee using the property off-campus is responsible for the property while it is in their custody, and may be held responsible for loss or damage to University property.