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Property Definitions

Definition of Property

For inventory purposes, Property (Equipment) is defined as:

  1. Has a normal useful life of at least one year. A unit acquisition cost of at least $500. The unit cost includes the purchase price with sales tax, plus all costs to acquire, install, and prepare the property for its intended use.
  2. Intended to be used to conduct State business.

Property acquired with Foundation funds and/or Associated Students accounts is not State property.

Instructional Property

For budgetary purposes, the Chancellor's Office requires record maintenance and annual reports of "instructional property". By definition, instructional property meets the following criteria:

  1. Owned by the University. Has a unit acquisition cost of $500 or more. Assigned to an instructional department, the media services center and/or a learning lab, or is included in the "instructional" category.
  2. Properly tagged and recorded in the property records of the Property Management Office.

Property assigned to the Library, Computer Center, Deans' offices, plant maintenance, and other administrative departments is not classified as "instructional".

High Risk Property

Some University property may pose a special risk of loss due to its marketability and portability, such as portable projectors. All high risk property with an acquisition cost of at least $500 will be tagged and inventoried.  CSU policy requires all firearms to be tagged regardless of value.  It is highly recommended that departments with high risk property with an acquisition cost below $500 record the make, model, value and serial numbers in their departmental records.

The Property Management office has tamper resistant non-barcoded, numbered "Property of CSUSB" labels available for distribution. Items identified by these non-barcoded labels will not be tracked or entered into the University's official inventory, but can be used by the department for its own tracking purposes and to deter theft.


It should be noted that computer software is not considered University property.  Software purchases are classified as operating expenses unless the acquisition cost is over $5000, in which case, the software is classified as an Intangible Asset.