Forms & Petitions

Advising and Academic Services reviews and acts on the following petition requests for undergraduate students: admission by special action, general education course substitutions, retroactive withdrawals, extension of time to remove "Incomplete" grades beyond one year, leave of absence, academic renewal, simultaneous enrollment, drop after census date for undeclared students, and other waivers of university regulations.

University Regulations Waiver

The following instructions should assist you in completing any of the following petitions correctly.

General Education Course Substitution

Extension of Time to Remove an Incomplete

If you should have additional information please call our office at (909) 537-5034.

Withdrawal for Extenuating Circumstances Procedure Guide

**If you are a Financial Aid recipient and if approved, funds may have to be returned for the term(s) in question. Consult with the Financial Aid Office prior to processing this petition.

Requests for Withdrawal beginning the 9th week and Retroactive Term Withdrawals shall be permitted for serious and compelling reasons, such as accident or serious illness, where the cause of withdrawal was due to circumstances clearly beyond the student's control and an Incomplete was not assigned. Extenuating circumstances must be shown to have prevented withdrawal in a more timely fashion. Documentation is required. Poor performance or poor attendance in the course is not an acceptable reason to withdraw after the term. Employment-related reasons are also unacceptable. Lack of awareness of the withdrawal procedure is not an extenuating circumstance. All courses must be withdrawn and will be noted with a “W” on the permanent record. If approved, such withdrawals will not count against the 28 units students are allowed to withdraw.

The purpose of the retroactive withdrawal process is to allow for extenuating circumstances which resulted in a student’s inability to process the Drop After The Census Date petition(s) before the end of the 8th week of the quarter. Petitions are available in UH-380.

Withdrawal Petition for Extenuating Circumstances

Military Short Term / Long Term Absence Policy

Short Term Absence Policy 

Long Term Absence Policy