Main Content Region

Delegation of Authority

 

DACS - Decentralized Access Control System

DACS replaces the need for campus signature cards and moves us along with electronic signatures for providing Delegation of Authority (DOA).

Support & Troubleshooting

Please Email: dacsadmin@csusb.edu 

One of our DACS administrators will respond promptly.

 

Step-by-Step Guides

How to Submit a DOA Request 
For Approvers - How to Approve or Deny a Request

 

Quick reference to Business Units and Charts of Accounts
Accounting Services - Datadictionary

 

FAQS

What is DACS?

DACS is a paperless solution that interacts with a number of subsystems such as Travel Concur, Printing Services, Budget Management, and Property Management. DACS replaces the need for campus signature cards and moves us along with electronic signatures for providing Delegation of Authority (DOA).

The system runs on Peoplesoft and inherits employee demographics as well as a chart of account information from existing solutions for HR and Finance.  Access to the system with various roles is managed through the campus identity management system, avoiding duplicate data entry and minimizing potential data divergence within systems.

Anyone with a Coyote ID can submit a DOA request through the DACS system. While Financial Services will continue to provide guidance and oversight, the ongoing support for maintaining the DACS system in accordance with established approval processes, resides with the various campus departments.

In order to promote greater economy and efficiency, the legislature has delegated authority concerning certain activities, such as purchasing and contracting, and real and personal property to the California State University (CSU). The CSU Board of Trustees further delegates such authority to campus presidents and/or designees pursuant to Executive Order 1000. Accountability for the management of the property, assets, financial and human resources of the University ultimately rests with the President who expects those with signature authority to safeguard University resources by establishing and maintaining sound business controls that deter and detect any potential misuse of resources. 

 

What information is included in DACS?

DACS is comprised of tables that contain employee and financial information associated with delegation of authority:

Administrative and Finance functions

Alternate supervisor (Concur)

Chartfield information (includes division)

Employee information (inherited from other PS modules)

Who is Responsible for Submitting and Updating DOA Requests?

Each department is responsible to:

Submit DOA requests 

Update DOA requests and

Delete/Remove DOA according to changes within the department, college, or division.

If a DOA request (submit, update, or delete) is needed for a Vice President or President only please contact dacsadmin@csusb.edu.

All other requests are to be submitted by each department. 

Who completes the Delegation of Authority request and approval?

Request – can be submitted by any CSUSB staff member with access to Campus Solutions (CS) in People Soft.

Approval – can only be approved by the individual who oversees that department ID such as an MPP level Manager, Director, AVP, VP, etc.

Who can Submit a Request?

Any staff member may submit a request. 

The DACS system is accessible through MyCoyote> Administrative Systems> PS Campus Solutions (CS). Please see our guide below for assistance:

How to Submit a DOA Request 

How do I Submit a Request?

Please see our guide on step by step instructions on how to submit a DOA request.

Who is an Approver?

An approver is an MPP/Department Chair who is authorized to approve requests for Travel, Printing Services, Budget Management, and Property Management.

Who is a Preparer?

A preparer is typically an administrative support staff member who can submit Budget Management requests and/or has been assigned to be a Department Property Custodian. 

What are the Approver Functions?

Travel Approval (TA)  -  Grants DOA to approve travel requests submitted through Concur. https://www.csusb.edu/travel

Printing Services Approval (PS)  -  Grants DOA to approve printing requests. Additionally, grants access to submit requests and view monthly statements. https://www.csusb.edu/printing/submit-a-job

Hospitality Expense Designee (HE)  -  To grant DOA to a designee for Hospitality Expenses only, per the hospitality policy. https://www.csusb.edu/policies/hospitality-policy

Budget Management (BM)  -  Grants DOA to approve department expenses paid through AP, such as hospitality expenses and direct expenditures.

Property Management (PM)  -  Grants DOA to approve requests for Property Management and approve Department Property Custodian. https://www.csusb.edu/property/procedures/areas-of -responsibility

What are the Preparer Functions?

Property Management (PM) 

Type Authorized Staff Description
Department Property Custodian Analyst/Admin Support

To assign Department Property Custodian.

https://www.csusb.edu/property/procedures/areas-of-responsibility

     

Budget Management (BM) 

Type Authorized Staff Description
Department Level Salary Analyst/Admin Support Grants DOA to submit BM requests for salary.
Department Level Operating Analyst/Admin Support Grants DOA to submit BM requests for operating budget.
Division or College Analyst

Grants DOA to submit BM for a Division or College

What is an Approver Delegation of Authority Request?

Used to grant an MPP/Department Chair authorization for Budget Management, Property Management, Printing Services, and Travel Approval.  Please note, ONLY MPP/Department Chair can approve for Budget Management, Property Management, and Travel Approval.

Used to grant a staff member, such as an analyst or admin support, authorization for Printing Services only.

What is a Preparer Delegation of Authority Request?

Used to grant a staff member authorization to submit a request for Budget Management.

Used to assign a staff member as a Department Property Custodian.

What are the Approver Levels?

Level 1 - Designated for Department Chairs, Directors, AVP’s, Staff Members.

Level 2 - Designated for VP's only.

Levels 3 & 4 are not used currently. They are options only for future use if additional purposes are added to DACS.

 

DACS Administrators

Jacqueline Jegonia 

Crystal Galvan 

Khristine Barraza