Policy and Procedures for Naming Facilities, Properties and Programs

Reviewed By: Administrative Council on March 18, 1991
Approved By: President Evans on March 18, 1991
Reviewed By: President Evans
Approved By:

Source / Authority

RESPONSIBLE DEPARTMENT: Office of Vice President for University Advancement, 909/537-5004

Background

The policies and procedures on naming facilities, properties and programs follow the policy established by the Board of Trustees of the California State University, Committee on Gifts and Public Affairs, in July, 1980. These policies are further delineated in Physical Planning and Development (PP&D) document number 84-21, distributed by the Chancellor in 1984.

Policy

The Board of Trustees of the California State University retains authority for naming all CSU facilities and properties: i.e., all buildings; major portions of buildings; University streets or roads; stadium and baseball fields and other areas of major assembly or activity; plazas, malls, and other large areas of campus circulation; and all other highly visible facilities and properties. The Board delegates to the Chancellor the authority to name individual rooms, limited areas and individual items or features within buildings, individual landscape items or features, limited outdoor areas, and other minor properties. The Chancellor may sub-delegate this authority as he deems appropriate.

Each proposal for naming a CSU facility or property shall be considered on its own merits. No commitment for naming shall be made prior to Trustee approval of the proposed name.

A name for a CSU facility or property must meet one or more of the following criteria:

  • It must designate the function of a facility or property.
  • It must reflect natural or geographic features.
  • It must reflect a traditional theme of a university or college.
  • It must honor an individual:
    •  When no gift is involved:
      •  It must honor a person who has achieved unique distinction in higher education or other significant areas of public service.
      •  It must honor a person who has served the CSU in an academic capacity and has earned a national or international reputation as a scholar.
      •  It must honor a person who has served the CSU in an administrative capacity and who, during administrative service, made extraordinary contributions to a CSU campus or the system which warrant special recognition.
      •  When a proposal for naming in honor of an individual involves service to the university in an academic or administrative capacity, a proposal shall not be made until the individual has been retired or deceased at least one year.
    •  When a gift is involved:
      •  The Board will take into consideration the significance and amount of the proposed gift as either or both relate to the realization or completion of a facility or to the enhancement of the facility's usefulness to the university. For an amount to be considered "significant", it shall either fund the total cost of the facility to be named, or provide funding for that portion of the total cost which would not have been available from any other source (such as federal or state loans or appropriations, student fees, bond issues, etc.).
      •  In the case of fully-funded facilities or portions thereof, naming shall be considered when the funds are applied to benefit programs housed in the facility in accordance with the development plan approved by the President.

Procedures

Individuals, committees or organizations proposing the naming of a facility, property or program shall present a detailed written plan to the President. The recommendation must succinctly state the reasons for the proposed name, the individual or group proposing the request, the extraordinary circumstances justifying the request, and provide complete biographical data on the individual(s) or entity being proposed for honor.

The President shall consult with the vice presidents, the campus planning committee and other groups, as needed. He/she then shall inform the proposer(s) of his/her decision. All consultation shall be confidential in consideration for the donor, the honoree, or their families.

Whenever the above procedures have been completed, and if deemed appropriate to advance the proposal, the President will submit the proposal to the CSU Executive Vice Chancellor, in accordance with the procedures contained in PP&D 84-21.

In those cases in which the authority for naming has been sub-delegated to the campus President, steps one and two shall be followed prior to the rendering of a decision.