Family Educational Rights and Privacy Act of 1974

Reviewed By: University
Approved By:

Policy

General Information

This law provides that eligible students will inspect and review their educational records and also provides and protects the rights of a student to privacy by limiting access to the educational record without express written consent.

A parent of a dependent student may challenge denial of such access by producing the most current copy of Internal Revenue Form 1040. If that form lists the student in question as a dependent, the parent will be required to sign an affidavit which affirms that the student is his/her dependent. The affidavit will be retained by the Office of the Registrar. Upon receipt of the affidavit, the university will make student records available to the parent as specified under the Buckley Amendment.

Definitions

  • An ELIGIBLE STUDENT is defined as any individual formally admitted to and matriculated at California State University, San Bernardino. Dependency is defined by Section 152 of the Internal Revenue Code of 1954.
  • An EDUCATIONAL RECORD is any record
    • directly related to a student, and
    • maintained by CSUSB or by a party acting for the University. This includes any information or data recorded in any medium, including but not limited to: handwriting, print, tapes, film, microfilm, microfiche and electronic means.
  • Two types of educational records are defined as
    • DIRECTORY INFORMATION, which is general information that may be released to anyone without the consent of the student, unless the student indicates otherwise and
    • PERSONALLY IDENTIFIABLE INFORMATION, which includes all information not defined as directory information and may not be released without the consent of the student.
  • ACCESS. Students may control access to their records by completing forms through the Office of the Vice President for Student Affairs. It is important to remember that inspection of student records by University officials for educational purposes is permitted. The following guidelines are provided for release of information under the provisions of this law:
  • RELEASABLE INFORMATION
    (Directory Information)
    Student Name

    Local and Permanent Address

    Local Telephone Number

    Email address

    Date and Place of Birth

    Citizenship

    Degrees and Awards Received

    Residency Status

    Academic Level

    Major

    College

    Dates of Attendance

    Participation in Officially Recognized Activities and Sports

    Weight/Height of Members of Athletic Teams

    Most Recent Previous Educational Institution Attended

  • NONRELEASABLE INFORMATION
    (Personally Identifiable Information)

    All Other Information

    Any information, including directory information that the student has indicated will not be released.

    STUDENTS ACCESSING EDUCATIONAL RECORDS OR RECEIVING UNIVERSITY SERVICES MUST PROVIDE PROOF OF IDENTIFICATION.

    CSUSB
    Office of the Registrar

    DATA BASE ACCESS POLICY