Pay Date Changes FAQ

FAQ - Schedule Changes for Employees paid on the 10th effective with the June 2018 pay period

Common Human Resources System (CHRS) is a Chancellor’s Office initiative designed to create a single HR data management system for all of the CSU. It includes upgrading to the latest version of the PeopleSoft HR application and providing a consistent baseline of technology. In addition, the program will deliver a shared HR data warehouse that will be centrally developed and maintained, will include a core set of analytic tools (dashboards and reports), and will provide a data source for local campus data warehouses. CHRS will have many valuable benefits for the overall system and the campuses.

As one of the changes to ensure systemwide process in preparation for CHRS, CSU San Bernardino is required to move the pay schedule and uniform pay date for all employees paid on the 10th to the 15th of the month. This affects the pay date for Overtime payments, Shift Differential payments, Hourly Employees, Instructional Student Assistants, Bridge Student Assistants, Non-Resident Alien (NRA) Student Assistant, Federal Work Study Student Assistants and Student Assistant employees.

StipendsBeginning with the June 2018 pay period, stipends will issue with Master Payroll.

Stipends FAQs
  • How will this change affect my Stipend?

Stipends will now issue with Master Payroll (MPR).For example, June stipends will issue with the June MPR, July stipends will issue with the July MPR.Employees receiving stipends will receive two (2) checks on the MPR pay date:(1) for MPR and (1) for the stipend(s).

Student Employees FAQ

Student Assistants, Federal Work Study Student Assistants, Instructional Student Assistants, Bridge Student Assistants, Non-Resident Alien (NRA) Student Assistants.  (Does not include Graduate Assistants or Teaching Associates)

  • When will Students Employees be paid?
  • Previously, Student employees receiving paid on the 10th of the month will now receive their pay on the 15th of the month. Effective with the June 2018 pay period, the pay date will be moved to July 16, 2018*. Employees will be paid for hours worked during the July 2018 pay period on August 15th.
  • Are any of the deadlines or approval periods for Student Employees changing?

Student Listings are due to Payroll Services on the first business day of the month following the month where the work was completed. For example the June 2018 form is due to Payroll on July 2nd.

  • Where can I find a calendar of Student Employees specific pay schedules?

For current pay periods and pay dates please refer to Payroll Services website.

  • Where will Student Employees pick up their checks?

Student Financial Services (SFS) will release checks to the department designee on payday after 1 pm. You will be able to pick up your check from your department.In the case that the department designee does not pick up the checks, you may pick up your check from SFS after 2pm.SFS is located in University Hall Rm-035. Please check with your department for specific information.

Hourly, Overtime, & Shift Differential Paid FAQ
  • When will Hourly, Overtime and Shift Differential be paid?

Previously, Hourly employees and employees receiving paid overtime and shift differential on the 10th of the month will now receive their pay on the 15th of the month. Effective with the June 2018 pay period, the pay date will be moved to July 16, 2018*. Employees will be paid for hours worked during the July 2018 pay period on August 15th.

  • Where do employees pick up checks?

Student Financial Services (SFS) will release checks to the department designee on payday after 1 pm. You will be able to pick up your check from your department.In the case that the department designee does not pick up the checks, you may pick up your check from SFS after 2pm.SFS is located in University Hall Rm-035. Please check with your department for specific information.

  • When are Hourly Employee Reported Time & Pay Certification forms due to Payroll?

The monthly Hourly Employee Reported Time & Pay Certification form is due to Payroll on the first business day of the month following the month where the work was completed. For example the June 2018 form is due to Payroll on July 2nd. Forms can be found on Payroll Services website.

  • When are the Time and Attendance forms reporting overtime and shift differential due to Payroll?

The monthly Time and Attendance form (Std 634) form is due to Payroll on the first business day of the month following the month where the work was completed. For example the June 2018 form is due to Payroll on July 2nd. Forms can be found on Payroll Services website.

 

General FAQ
  • What is the Payroll Calendar?

The Payroll Calendar is based on CSU and State Payroll Administration guidelines. The 2018 Calendar is available on Payroll Services website.

  • What is a ‘pay schedule’?

A pay schedule is comprised of the calendar dates included in a pay period and the pay date on which payment for hours worked during that pay period are released.Example: The pay period dates for June 2018 are 05/31/2018 – 06/30/2018 and the pay date for hours worked during that time will be July 16, 2018*.

  • Will this affect my direct deposit?

No. If you had direct deposit already, your check will still be issued via direct deposit.

  • I don’t have direct deposit, how can I get it?

You may stop by Payroll Services, located in Sierra Hall Rm-103, during our regular business hours Monday through Friday from 8am to 5pm to request and complete a direct deposit request form.

  • How will late pay requests be processed?

Payroll Services will continue to process late pay requests in a timely manner, however, there is no guarantee that pay will issue on the 15th.

  • How does this impact Timekeepers & Managers (Validators)?

The monthly Student Listing, the Hourly Employee Reported Time & Pay Certification, and Time and Attendance (Std 634) forms are due to Payroll Services on the first business day of the month following the month where the work was completed. For example the June 2018 form is due to Payroll on July 2nd.Forms can be found on the Payroll Services website.

NEW: Timekeepers can now run their own Student Listing reports as needed.

The deadline for all Absence Mgmt Self Service (AMSS) entries for Hourly employees will now be the same as the salaried employees. Meaning. The AMSS review and approval process can be done at the same time.

* Any pay date which falls on a Saturday will be moved to the preceding Friday; any pay date which falls on a Sunday will be moved to the following Monday.