Faculty Additional Pay Pre-Authorization Form Submission Schedule
- This chart outlines the order of submission and timeframes for Faculty Additional Pay Pre-Authorization forms by awarding unit.
- The submission dates will change each term so it is important to check this site at the beginning of each term for current dates.
- It is critical that the schedule is followed to ensure the Faculty Additional Pay system shows the correct available FTE per request.
| Sponsoring Units | Submission Dates | Who enters and submits the Pre-Authorization form? | Faculty Additional Pay Types |
|---|---|---|---|
| CEGE | Begin submitting forms December 8th. | CEGE internal staff | CEGE Contracts |
| UEC | Begin submitting forms December 22nd. | Faculty |
Grants Contracts through Sponsored Programs Administration |
|
State-Side: |
Begin submitting forms January 9th. |
Academic Programs |
State-side or Philanthropic |
| Sponsoring Units | Submission Dates |
Who enters and submits the Pre-Authorization form? |
Faculty Additional Pay Types |
|---|---|---|---|
| UEC | Begin submitting forms February 27th. | Faculty |
Grants Contracts through Sponsored Programs Administration |
|
State-Side:
|
Begin submitting forms March 13th. |
|
State-side or Philanthropic |
| Sponsoring Units | Submission Dates |
Who enters and submits the Pre-Authorization form? |
Faculty Additional Pay Types |
|---|---|---|---|
| CEGE |
Begin submitting forms April 18th. |
CEGE internal staff |
CEGE Contracts |
| UEC | Begin submitting forms May 2nd. | Faculty |
Grants Contracts through Sponsored Programs Administration |
|
State-Side:
|
Begin submitting forms May 16th. |
|
State-side or Philanthropic |
| Order of Submission for Sponsoring Units | Sponsoring Units | Submission Dates | Who enters and submits the Pre-Authorization form? | Faculty Additional Pay Types |
|---|---|---|---|---|
| 1st | CEGE | Two weeks prior to the beginning of the term. | CEGE internal staff | CEGE Contracts |
| 2nd | UEC | August 24, 2023 to September 20, 2023 | Faculty | Grants, Contracts through Sponsored Programs Administration |
| 3rd | State-Side:
|
May begin submitting forms September 21, 2023. |
|
State-side or Philanthropic |
For questions regarding the status of an additional pay pre-authorization, contact your college analyst.
For questions regarding the status of an additional pay pre-authorization that has been approved and you are awaiting payment, contact Payroll.