Faculty Additional Pay Pre-Authorization Form Submission Schedule
- This chart outlines the order of submission and timeframes for Faculty Additional Pay Pre-Authorization forms by awarding unit.
- The submission dates will change each term so it is important to check this site at the beginning of each term for current dates.
- It is critical that the schedule is followed to ensure the Faculty Additional Pay system shows the correct available FTE per request.
Spring 2027
| Sponsoring Units | Submission Dates | Who enters and submits the Pre-Authorization form? | Faculty Additional Pay Types |
|---|---|---|---|
| CEGE | Begin submitting forms December 7th. | CEGE internal staff | CEGE Contracts |
| UEC | Begin submitting forms December 21st. | Faculty | Grants Contracts through Sponsored Programs Administration |
| State-Side: Academic Programs Academic Research ATI College Analysts FCE OCE OSR TRC Undergraduate Studies | Begin submitting forms January 5th. | Academic Programs Academic Research ATI College Analysts FCE OCE OSR TRC Undergraduate Studies | State-side or Philanthropic |
Spring Break 2027
| Sponsoring Units | Submission Dates | Who enters and submits the Pre-Authorization form? | Faculty Additional Pay Types |
|---|---|---|---|
| UEC | Begin submitting forms February 22nd. | Faculty | Grants Contracts through Sponsored Programs Administration |
State-Side:
| Begin submitting forms March 10th. |
| State-side or Philanthropic |
Summer Term 2027
| Sponsoring Units | Submission Dates | Who enters and submits the Pre-Authorization form? | Faculty Additional Pay Types |
|---|---|---|---|
| CEGE | Begin submitting forms April 15th. | CEGE internal staff | CEGE Contracts |
| UEC | Begin submitting forms May 1st. | Faculty | Grants Contracts through Sponsored Programs Administration |
State-Side:
| Begin submitting forms May 21st. |
| State-side or Philanthropic |
Fall 2026
| Order of Submission for Sponsoring Units | Sponsoring Units | Submission Dates | Who enters and submits the Pre-Authorization form? | Faculty Additional Pay Types |
|---|---|---|---|---|
| 1st | CEGE | Two weeks prior to the beginning of the term. | CEGE internal staff | CEGE Contracts |
| 2nd | UEC | August 21, 2026 to September 18, 2026 | Faculty | Grants, Contracts through Sponsored Programs Administration |
| 3rd | State-Side:
| May begin submitting forms September 19, 2026. |
| State-side or Philanthropic |
For questions regarding the status of an additional pay pre-authorization, contact your college analyst.
For questions regarding the status of an additional pay pre-authorization that has been approved and you are awaiting payment, contact Payroll.