FWS On-Campus Employer Information
Thank you for your participation in the Federal Work-Study Program (FWS) at California State University, San Bernardino (CSUSB). As a FWS supervisor you have the opportunity to enrich student employees’ college experience by guiding them in developing a strong work ethic and leadership experience that will be useful after graduation. Your work is a vital application of the University’s Mission to develop ethical and responsible leaders, empowered to engage a diverse and changing world. You are also helping them earn needed funds for their college expenses.
Steps to hire FWS Students:
Step 1: Hiring department creates Position Description using the template in PageUp for new student hires only
Step 2: Hiring Department reviews and screens all applications once position is live.
NOTE: Look for students' screenshot of their Financial Aid Award Summary as proof that they have FWS for the AY. If not provided or unsure reach out to workstudy@csusb.edu to confirm if student received FWS or confirm if student is eligible.
Step 3: Hiring Department conducts optional interviews and selects candidate(s)
Step 4: Hiring Department changes candidate status to “Final Candidate Selection”
Step 5: Once selected, Employment Services extends conditional offer and takes over the hiring process
FWS Employer’s Responsibilities
- The supervisor has the responsibility for providing adequate training. Provide clearly defined supervision through well-defined expectations. This may be the first job the student has ever held. Give clear, concise directions and don’t assume they understand the required tasks/duties/responsibilities. An annual student employee performance evaluation will be asked to be completed at the end of each academic year.
- Develop a work schedule for each student including hours and days. Explain the methods for communicating missed work time.
- FWS students must be supervised at all times and must be aware of who to report to in the absence of the supervisor. The job duties assigned to a FWS student cannot replace those of a regular employee.
- Review and approve hours on CHRS on a timely manner
- Monitor student employee's performance, for quality of work, and verify that all hours reported are accurate (Students are not allowed to work during schedules class hours).
- It is the employer’s responsibility to work with the FWS student and track the earnings to ensure they do not earn more than their award amount.
One FWS position at a time
Students can only be employed in one FWS position on/off campus at a time. Should students wish to be employed in multiple positions on campus, the department(s) would need to hire the students through non-FWS student positions.
NOTE: If employed in both a FWS position and a non-FWS position students may still only work a maximum of 20 hours per week between both positions.
Financial Aid Award/ FWS Revisions
A student's FWS award may be revised at any time during the academic year to compensate for other types of aid such as Pell Grant, Cal Grants, or outside scholarships or fellowships. The Office of Financial Aid will issue a revised award letter to the student and send a notice to his/her supervisor regarding the change. If the FWS award is revised, both the maximum earnings and number of hours worked per week will be affected. Therefore, the student's ability to work and/or remaining hours must be re-evaluated.
Federal Work Study Adjustments
Learn more about Federal Work Study Adjustments