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Policies & Procedures

CSU Contracts & Procurement Policy

As an agency of the State of California and a campus within the California State University system, requests for purchases of all commodities and services are processed by the Purchasing Office in accordance with legislation and guidelines established by the State and the CSU Board of Trustees.

Procurement and Contracts is responsible for all purchases made by the University. Other than procurement card and Corporate Card transactions, individuals outside Procurement and Contracts are not authorized to commit the University to acquiring products or services. Only five individuals on campus are authorized to sign contracts for CSUSB. They are:

  • President
  • Provost
  • Vice President for Administration & Finance
  • Associate Vice President for Financial Operations
  •  Director of Procurement & Support Services.

Requests for purchases are made through requisitions. If appropriate, a requisition is processed by Procurement and Contracts and a purchase order or contract is generated. A requisition is not a purchase order and entering a requisition does not guarantee that a purchase order will be issued. Unauthorized purchases may not be honored by the University.

Purchase Requestor's Checklists and Tips

Departments that would like to request a purchase order can use the Requisition Checklist as a guide for the requisition process. The Requisition Checklists identify the forms, documents, and information that requestors must include with requisitions. In addition, this document includes helpful tips about how to buy certain goods and services, defines “types” of purchases, and identifies where purchase requestors can retrieve the various forms and documents required for a requisition.

The Requisition Checklist can be downloaded or can be accessed on the Forms and Documents page.