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Guidelines on Staff Who Teach

The purpose of these guidelines is to outline the university's position regarding additional employment for classified staff and university staff teaching courses at CSUSB. Teaching classes refers to any paid employment within the university where the primary focus is teaching undergraduate or graduate classes outside the normal responsibilities of the employee’s salaried university position*. These guidelines only apply to staff who are employed with the university as lecturers.  Occasional lectures, short presentations, or guest speakers and presenters are not covered under these guidelines.

* A qualified bargaining unit 4 employee, as part of his/her assigned duties, may develop, develop and teach, or teach University approved non-credit bearing courses related to student services (as opposed to credit bearing courses).

Approval must be sought from the employee's supervisor (Worksheet to Calculate OT for NonExempt Who Teach). Academic departments may employ full-time staff to teach up to four (4) WTUs per quarter for a maximum of 11 WTUs for the academic year.  Under no circumstances may a full-time staff teach more than 11 WTUs for an academic year. The employee must meet the criteria established for Lecturer as detailed in the academic department.

Non-exempt staff typically will not be appointed as Lecturer; exceptions will be determined by Human Resources in consultation with the appropriate dean.

Procedure

The following procedures were developed to provide guidelines for staff teaching classes at the university in addition to their primary position:

  1. The college should concurrently initiate a request to the employee and to the employee's department head and supervisor requesting that the employee teach a course (Additional Concurrent Employment Form). The request should include the time the course will be taught and information regarding the qualifications required for Lecturer status. The employee and the supervisor should meet to arrange mutually acceptable work schedules after the application has been granted by the home department.
  2. Class meeting times preferably should be outside the normal working hours of the primary position. If class meeting times occur during the normal work schedule of the primary position, staff employees may use applicable leave with supervisor approval or work extra hours to make up the time.
  3. The employee is responsible for ensuring satisfactory performance in the primary position. The Lecturer position is not considered part of the primary position and, therefore, will not be considered part of the staff performance evaluation process.
  4. Compensation for teaching classes will be negotiated between the department in which the employee is teaching and the employee teaching the class based on the rate paid by the department for other Lecturer with similar experience/qualifications for the same or similar course. If Lecturer rates have been established, the department should provide these rates to the employee. 
  5. Non-exempt employees whose primary duties and Lecturer duties combine that equal more than forty hours worked in a workweek will be paid overtime in accordance with The California State University, Office of the Chancellor, Technical Letter HR/Salary 2003-03. 
  6. The hiring department will be responsible for initiating charge-back for paying the overtime premium.

Definitions

Additional Employment: Any work performed for payment inside or outside the university other than the primary salaried employment.

Exempt Position: A position that is not subject to the minimum wage and overtime provisions of the Fair Labor Standards Act. The status of the position may be determined by contacting Human Resources.

Non-Exempt Position: A position that is subject to the minimum wage and overtime provisions of the Fair Labor Standards Act. The status of the position may be determined by contacting Human Resources.

Staff:   Defined as salaried non-faculty employees, and includes Classified Staff and University Staff.

Lecturer:  Temporary appointment for a specified period of time in the following classifications: 0357, 0360, 0361, 0364, 0365, 0393, 0557, 0560, 0564, 2158, 2308, 2358, 2359, 2369, and 2458