Robert V. Fullerton Art Museum Governance Policy

Reviewed By: Administrative Council on January 28, 2002
Approved By: President Karnig on March 01, 2002
Reviewed By: Administrative Council on March 12, 2007
Approved By: President Karnig on April 04, 2007

Source / Authority

For interpretation of this policy, please contact the responsible department: Director of Robert V. Fullerton Art Museum, 909/537-5493

Policy

This policy defines the structure, the mode of governance, and the procedures related to contracts and loan agreements of the Robert V. Fullerton Art Museum.

Robert V. Fullerton Art Museum as a State Institution

  • Organization

    The Robert V. Fullerton Art Museum belongs to California State University, San Bernardino, and therefore its governance is integrated with that of the University. The employees of the Museum are employees of the University, and the museum director is selected and appointed in accordance with University procedures, in the same way as other University directors.

    In the organizational structure of the University, the Museum is a separate department within the Academic Affairs Division, as shown on the division's organizational chart, attached.

    The Structure of the Museum:

    • Director

    • Registrar/Assistant to the Director

    • Development and Public Relations Associate

    • Museum Technician/Exhibition Designer

    • Visitors and Education SpecialistPreparator

    • Other possible permanent or temporary staff

    • Student assistants

    • Interns

    • Volunteers

  • Evaluation

    The Museum Director reports to the Provost of the University. The Dean of the College of Arts and Letters, as the administrator of the closest instructionally related college, shall be the Provost's designee in dealing with all the matters related to the Museum. The Art Department Chair, as the representative of the closest instructionally related department within the College of Arts and Letters, shall be consulted in all aspects of the museum operations related to exhibitions, collections and programs, as defined in the Museum's collection and exhibition policies.

    All Museum employees report to and are evaluated by the Museum Director.

  • Funding

    The Museum's operating budget and the salaries of the Museum's staff are funded primarily through allocations from the budget of the University. The Museum, with the assistance of the development staff, shall raise funds to continuously enhance the quality of exhibitions and programs.

  • Document signature authority

    All contracts and standard Museum loan agreements pertaining to visiting exhibitions shall be reviewed by the Museum Director, and signed by the General Manager of the Foundation for CSUSB or designee. All State University documents shall be signed only by authorized University administrators.

The Museum's relationship with the Foundation for CSUSB

  • Ownership of the Museum's collection

      The Foundation for CSUSB, in accordance with its charter as an auxiliary organization of the University, is the owner and insurer of the permanent art collection held at the Robert V. Fullerton Art Museum.         Both the Museum and the Foundation are fully committed to maintaining the collection as public trust with the intent of providing conscientious care for an indefinite period. The Foundation insures all the       objects borrowed for the Museum's visiting exhibitions but the Museum shall also maintain its own specialized annual art insurance policy.

  • Management of the Museum collection

     The Museum, in consultation with the Foundation, shall be responsible for executing all documents necessary to lend objects to other museums, galleries, and academic institutions and to borrow objects          from other institutions. Under the direction of the Director, Museum staff shall have full authority to take care of all the organizational aspects related to ongoing exhibits and acquisitions to the collection.

  • Document signature authority

     In consideration of the fiduciary responsibilities that the Foundation's Board of Trustees has in relation to the Museum collection, all contracts, loan agreements, and other legal documents that pertain to          the Museum's collection shall be reviewed by the Museum Director and signed by the General Manager of the Foundation or designee.

Robert V. Fullerton Art Museum Advisory Board

  • The role of the Advisory Board

      The members of the Advisory Board advocate for the Museum and advise the Museum Director and staff in the areas of public relations, marketing, programming, collections, and fundraising.

  • The structure of the Advisory Board

     The Board consists of up to 20 members. The Executive Committee of the Board consists of 7 regular members and 5 ex-officio members.

For more information about the Advisory Board, see, the Board's bylaws, attached.

Friends of the RVF Art Museum

The role of Friends of the RVF Art Museum

The Friends of the Robert V. Fullerton Art Museum hereinafter called Friends is the Robert V. Fullerton Art Museum's membership and support group. The potential number of Friends' members is unlimited. The members, dedicated to the Museum and its mission, participate in the life of the Museum and help to promote the institution among local communities. They also provide a small part of the Museum's revenue in the form of membership dues, used to sponsor selected Museum events, programs, and operations.

The Museum's administrative personnel or a specially designated staff member is responsible for the membership records, and, in coordination with the Membership Committee of the Museum Advisory Board, College of Arts and Letters' Director of Development and CSUSB's Director of the Annual Fund for the annual membership campaign. The Membership is also responsible for the Annual Holiday Event for Friends. Selected Friends members serve on the Museum Docent Council.