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Risk Management Policy

Risk Management Policy

Reviewed By: Administrative Council on
Approved By: President Karnig on
Reviewed By: Administrative Council on
Approved By: President Morales on
Reviewed By: President Morales on

For interpretation of this policy, please contact the responsible department:

Office of the President. Responsibility has been delegated to the Department of Risk Management.  (909) 537-3939.

Risk management has been practiced at CSUSB for many years, with the first Risk Management Policy introduced and adopted in 1999. Risk potential is assessed, managed and mitigated primarily by several campus areas, including Risk Management, Environmental Health and Safety, Emergency Management, Business Continuity, Procurement & Contract Services, Human Resources and University Police. Through the adoption of this policy, CSUSB recognizes risk management as a function that encourages the participation, cooperation and involvement of the entire campus community.

The purpose of this policy is to address unanticipated and unintended losses to CSUSB’s human resources, financial assets, and property without unnecessarily limiting the activities that advance the university’s mission and goals. This policy is issued pursuant to California State University Executive Order 1069, Technical Letters RM 2011-05 and 2011-06, and other risk-related guidance issued by the CSU.

Overview

The campus Risk Manager, as designated by the campus president, will assist campus administrators in maintaining risk management policies and practices. The Risk Manager shall consult with University Counsel, the CSU Office of Risk Management, the California State University Risk Management Authority (CSURMA), and the State Office of Insurance and Risk Management (ORIM) to carry out this policy.

Guidelines

Guideline documents issued by the CSU Office of Risk Management and CSURMA shall be followed by the campus. The Risk Manager will assist in sharing documents, requirements, and guidelines with appropriate campus administrators and will assist with monitoring and implementing risk management policies and activities.

Risk Control

Various processes and control measures are in place to assist the campus in minimizing exposure to risk, including: transferring risk through third party waivers, hold harmless agreements and vendor contracting; transferring risk through personal liability, health, travel and life insurance; preventing/controlling risk through training and supervision; and by analyzing the risk in a manner that considers the whole campus organization and not just its individual components. In addition, the Risk Manager will work collaboratively with key stakeholders to develop campus and department specific risk mitigation procedures and guidance.

Review/Assessment of Risk

Ongoing risk assessments will be conducted to ensure that policies adhere to systemwide policy and guidance. These assessments will include on-campus and off campus activities, including, but not limited to,  international travel, study abroad programs, internships, and field trips, etc.

 Appropriate department administrators are responsible for ensuring that campus programs, activities and policies managed by their department are conducted in a manner that considers the risk of loss or injury. The Risk Manager will assist department administrators to identify risks, perform analyses of the frequency and severity of potential risks, select the best techniques to manage risk, implement appropriate risk management techniques and staffing standards, and monitor, evaluate and document results. Resource issues related to the participation by campus colleges and departments will be addressed by the department administrators.

Risk & Safety Committee

Risk & Safety Committee has overall responsibility for monitoring and approving the risk policies and associated practices of the University. The committee, chaired by the Risk Manager, will meet periodically to consider matters involving risk and safety. The committee will evaluate significant risk exposures of the university and provide guidance and support for the refinement of the overall risk management framework. Committee members are responsible for providing advice and information within their program areas to ensure the full performance of risk management functions.

The Risk Manager is responsible for forwarding committee recommendations to the Vice President for Administration and Finance, who will present those recommendations to the President.

Risk Management Report

On an annual basis (calendar or fiscal), the Risk Manager will develop a risk management report inclusive of relevant data and the risk assessment component. Such assessment will prioritize the risks, areas of responsibility, related costs and funding options to ensure availability of funds. This report will be provided to the campus president and the Assistant Vice Chancellor for Financing, Treasury, & Risk Management.