The State Controller's Office (SCO) cancels all Direct Deposit Authorizations each year during June and December, for employees who do not have active appointments in the SCO system.
Your direct deposit may be cancelled by the Payroll Department or the State Controller's Office:
- If you are seperating or have been separated from the university- (per AB2410- payment of wages upon seperation requirements).
- If you no longer meet the Direct Deposit eligibility requirments, insufficient leave balances, absence without leave,dock,tardiness.
- If your Direct Deposit payment has been returned to the SCO (due to a closed or invalid routing number or account number, the SCO will re-issue a paper warrant once re-deposited, this can take up to a few weeks).
- If an overpayment occurred due, but not limited to, death/permanent speration/suspension/dismissal,layoff.
- If the SCO is collecting, via payroll deduction, an overpayment.
- If you have filed bankruptcy under the National Bankruptcy Act, Chapters VII & XIII and a court order directs all or a portion of your pay to be remitted to a third party.
- If you are currently receiving non-industrial disability (NDI) payments without personal leave credit supplementation.
- If you do not have a current/active rostered student position. (1868, 1874, 1875, 1876, 1150,1151,1152,1153)
- Due to fraud on one's account.
Academic Year Faculty Early Retirement employees must enroll for direct deposit each year.
The direct deposit authorization form is available online through the State Controller's Office (SCO) website. Please submit the signed original form to Human Resources. All completed Direct Deposit forms are mailed to the SCO for processing.
If you are unable to access the direct deposit authorization form online, the form is also available with Human Resorces in Sierra Hall, Rm 110.
When a warrant is issued, federal and state income taxes are withheld and forwarded to the Internal Revenue Service, Franchise Tax Board, Medicare and Social Security on the employee's behalf. Miscellaneous deductions, such as garnishments and deferred compensation (TSAs/403Bs, etc.), may also be withheld and forwarded on the employee's behalf.
So, if an employee is paid in error and the State Controller's Office is unable to recoup the deductions forwarded on their behalf then, the employee will owe the net amount plus any deductions taken from that warrant.
Complete a stop payment request form at the Payroll Department in Sierra Hall, Room 103. Payroll will forward the request to the State Controller's Office for processing. If the warrant has not been cashed, a replacement warrant will be issued. The request may take up to 4 weeks to process.
These types of pay are processed on an ongoing basis. As Payroll receives the timely and accurate electronic transactions (in PeopleSoft) and supporting documents, they are processed.
Yes, immediately notify the Payroll Office so that your Direct Deposit can be canceled and to ensure that a paper paycheck is issued to you in a timely manner.