Direct Mailing of Form W-2 Wage & Tax Statement to CSUSB "State" Employees

Answer

The Form W-2 Wage Statement reflects wages paid by warrants and/or direct deposit payments that were issued during the tax year, regardless of the pay period in which the wages were earned.
The Form W-2 includes warrants/payments dated January 1st through December 31st of each calendar year. It contains all wages and tax information for an employee regardless of the number of State agencies/campuses for which he or she worked during the tax year. (Only one (1) Form W-2 is issued for each employee).
All W-2 forms will be mailed no later than January 31st, directly from the State Controller’s Office (SCO) in Sacramento, to the employee’s mailing address on file with Payroll Services as of the November pay period of the calendar year 2019.
W-2s that are undeliverable by the United States Postal Service should be returned to our campus' Payroll Office (Sierra Hall, room 103), based on our campus’ agency code printed on each W-2 form. Payroll Services will notify active/current employees and their respective department, via email, when undeliverable W-2s have been returned to us.
Employees can retrieve their returned W-2 from Payroll Services (SH-103). Please bring your photo ID with you.
Employees, who do not receive their W-2’s within a couple of weeks from when the SCO mailed them, may request that Payroll order a duplicate W-2 on their behalf (no fee required), providing the written request is received by Payroll prior to February deadline.
Employees who do not receive their W-2 Wage Statement by the February deadline, and did not request that Payroll order duplicate W-2’s on their behalf, will be required to request duplicate W-2 forms directly from the State Controller’s Office W-2 Unit at a cost of $8.50. Normally, during tax time, the SCO estimates a 2 – 3 week turn-around period. The sooner the request is mailed to the SCO’s W-2 Unit, the quicker you will receive your duplicate. Payroll cannot request duplicate W-2’s on behalf of employees after February 22, 2019.
Prior to requesting a duplicate W-2, please contact your local Post Office to see if your W-2 Wage Statement may be there.
Procedures for requesting duplicate W-2s can be found at the SCO's Request Duplicate W-2 page.

Section Access

Payroll