PART VIII – SRWC RESERVATION PROCEDURES

Answer

RESPONSIBILITY: The responsibility of day-to-day SRWC use/reservation shall be the responsibility of the Recreation & Wellness Director or designee, who shall schedule the rooms/areas in agreement with approved policies. The following policies have been established to minimize conflicts and ensure quality recreational opportunities are offered.
ACTIVITY USE: All activities shall be compatible with the designated purpose/design of the SRWC; unsafe activities or those that are incompatible with the designated purpose/design of the SRWC are prohibited. Activities shall be suitable to the respective area with the safety of the member supported at all times.
PRIORITY USE: The SRWC shall be scheduled to host a variety of Recreation & Wellness-based activities in sufficient quantity and quality to maximize its use. The priority usage of the SRWC shall be to support services to SRWC members. The following guidelines describe the rank order usage of the SRWC during academic periods:
1. 1st Priority – Activities approved by the President of the University.
2. 2nd Priority – Unscheduled informal drop-in use by CSUSB students SRWC members shall receive preferential ranking.
3. 3rd Priority - Organized formal Recreation & Wellness-based programs, including intramural sports, special events, fitness classes and sports clubs.
4. 4th Priority – Santos Manuel Student Union programs.
5. 5th Priority - On-campus clubs and organizations.
6. 6th Priority – Academically-related departments (Kinesiology, Athletics) of CSUSB.
7. 7th Priority – Auxiliary organizations (Foundation, Coyote Bookstore, Alumni Association).
8. 8th Priority – Off-campus organizations.
BOOKINGS: Occasionally, groups shall be granted space during non-prime times. Group are defined as 6 or more people engaging in an activity together. These space reservations are subject to availability. Requests must be submitted at least 2 weeks prior to the desired date; however, the earlier a completed Request For Recreation Facility Space form (online form on the Recreation & Wellness webpage) is completed, the better chance for approval.

Pool Events/Group use
- Any group that wants to use the pool must submit a request through CSUSB Special Events & Guest Services at least 2 weeks prior to the event. The Kinesiology department will need to approve the event.
- After Kinesiology approves the event the Recreation & Wellness Department (via the Director, Associate Director, or Aquatics Coordinator) must approve the request, and Lifeguards must be scheduled.
- Generally events at the pool will only be approved by Recreation & Wellness outside of pool operating hours; however, group use/event requests will be reviewed on a case-by-case basis.
- Lifeguard fees for group use/events: $16 per Lifeguard per hour; minimum of 2 Lifeguards per event is required and 1 additional Lifeguard for every additional 25 people in pool/on pool deck beyond 50 people, up to 250 people.
Aquatics questions can be sent to: Aquatics@csusb.edu.
1. Bumping - a short-term event or one that benefits and interests a large number of students may bump activities during prime time.
2. Length of Time – SRWC reservations shall be for no longer than seven days.
3. Outside Groups/Reservation - the SRWC shall be scheduled for outside groups if member service standards are not compromised and the event is not during prime time.

DEPOSIT: A cleaning and maintenance deposit of fifty percent of the rental is required at the time of the request. All extra cleaning and maintenance costs of the activity will be deducted from the deposit.
FEES: SRWC rental charges are reviewed by the Recreation Committee each year. Any changes to the fees must be approved by the Santos Manuel Student Union Board of Directors. The rental fee grants use of the specific room plus general use of the locker rooms (showers, lockers, sauna, bathrooms), utilities, and equipment set-up and cleanup costs. The basic rental rates are:
- Gymnasium: $600 per day
- Aerobics Studio: $300 per day
- Climbing Wall Fee Structure:
- Climbing Wall staffing fees are in addition to the wall rental. Climbing Wall rentals will only be permitted outside of Roped Climbing hours.
- CSUSB Students:
  - 3 hours or less: $0
  - Additional Hours: $0
  - Staff Fee: $17 per staff member/per hour*
- University Faculty and Staff:
  - 3 hours or less: $90
  - Additional Hours: $30
  - Staff Fee: $22 per staff member/per hour *
- Off Campus Groups:
  - 3 hours of less: $120
  - Additional Hours: $40
  - Staff Fee: $27 per staff member/per hour *
- (*2 staff members are required for 1-12 participants, 1 staff member is required for every 6 participants after the first 12, 28 participants per hour is the maximum capacity for group events at the climbing wall.)
STUDENT ORGANIZATION FEES: Student organizations may reserve the SRWC during non-prime time hours at no charge provided that the organization does not charge fees to participants, nor that additional staffing is required. Room set-up, staffing, and cleaning fees may apply in special circumstances.
PERSONAL/MONETARY GAIN: Unless previously approved, it shall be prohibited to use the SRWC for commercial groups or individuals which sponsor events and/or activities that duplicate Recreation & Wellness programs. Profit-making or gift in-kind enterprises, tournaments, meetings, teaching, coaching, personal training or instruction is prohibited without approval.
INSTRUCTION: Unless previously approved, it shall be prohibited to use the SRWC by student organizations, athletic teams, groups or individuals which sponsor events and/or activities that duplicate Recreation & Wellness programs. Unauthorized tournaments, tryouts, practices, meetings, teaching, coaching, personal training or instruction is prohibited.
APPEALS: If a facility reservation or lease request is denied, a written appeal may be submitted within forty-eight (48) hours of notification of the decision. Appeal letters should be delivered to the Recreation & Wellness Director, who shall evaluate the appeal and forward all appropriate requests to the Recreation Committee for a formal hearing.

Section Access

Recreation Wellness Center