Outlook 2016 - Export email folder to file (Windows)

Email can be exported from your Inbox to a file that can be saved to a flash drive or burned to disc.  This is often required to comply with regulatory or legal requirements, such as an audit or a public records request act.

This process is accomplished through Outlook 2016 using the Export to a file option.

  1. With Outlook 2016 open, open the File tab
    Outlook 2016 File menu location
  2. Select Open & Export, then click Import/Export
    Outlook 2016 Start Import/Export wizard
  3. Select Export to a file, then click Next
    Outlook 2016 Export to a file option
  4. Select Outlook Data File (.pst), then click Next
    Outlook 2016 Export data file as PST

  5. Select the folder to export from, then click Next
    Outlook 2016 source folder for export
  6. Click the Browse… button to select the destination folder and new filename for your export.
    Outlook 2016 Export browse for file location
  7. Click the Finish button.