Additional information is requested when an expense appearing on a travel request or expense report is not clearly connected to the trip and an explanation is not provided as to the reason for the business expense.
Here are just a few examples where justification may be necessary:
- Hotel receipt indicates more than one occupant.
- Mileage for additional business conducted, but not explained.
- Taxi trips for additional necessary business purposes.
- Bills or credit card statements under a person's name other than the traveler.
Justification of these and other expenses may be included in the comment section of the Travel Request or Expense Report.
For questions regarding justifications, please contact the Accounts Payable Office at x73158.
If in doubt as to whether a justification is needed, please call.