Student Clubs & Organizations Event Planning Process
CSUSB Event Protocols
Submit your request for space via the Event Management System (EMS) in the Santos Manuel Student Union or other spaces on campus
Submit Your Event Form via CoyoteConnection
*Your Food Event Notification Form is built-in to the Event Form on CoyoteConnection, Clubs & Organizations will no longer have to go directly through the Environmental Health & Safety (EHS) Website.*
How to access your event form:
- Log-in to CoyoteConnection
- Go to your Organization's Page
- Click "Manage Organization"
- Click the Menu on the left-hand corner
- Go to "Events"
- Click "+Create Event"
- Fill out the form to the best of your ability!
For High Risk Events Only: Meet with the Special Events Committee. OSE will reach out to schedule this meeting!
Event Form & Space has been approved by OSE when all other necessary campus partners approve!
Low Risk Events
- Closed, General Meetings
- Only Members of Organization
- Located on CSUSB
Examples: General Body Meetings for Club & Organization Members Only
Medium Risk Events
- Open, General Meetings
- Invites CSUSB Community (Students, Faculty, & Staff)
- Located on CSUSB
Examples: Fundraisers, Speaker Events, Events with Food, Public Meetings, Small-Public Events (less than 100 people), Workshops/Trainings, Lectures, etc.
High Risk Events*
- Open to the Public
- More than 100 People in Attendance
- Involves Physical Activity/Attractions
- Involves Minors
- Controversial, Sensitive Topics
Examples: Conferences, Carnivals, Concerts, Festivals, All-Day Events, etc.
*Require a meeting with the Special Events Committee for Approval*
Food at Events
The Food Event Notification Form is built-in to the Event Form on CoyoteConnection, Clubs & Organizations will no longer have to go directly through the Environmental Health & Safety (EHS) Website
A Food Event Notification Form is required by the Department of Environmental Health and Safety for any event where food will be served to the general public, unless the food is being purchased through Coyote Dining. You must follow any serving or other instructions provided by Environmental Health and Safety to help ensure food is handled and served safely.
Note: If you will be having an off-campus food vendor, you must first receive approval from Sodexo. You may contact them at email@example.com. Additionally, you must have a member of your organization who has completed the Food Managers Training Certification. All Off-Campus Food Vendors must be able to provide a County Health Permit
For more information, please go to https://www.csusb.edu/ehs.
Santos Manuel Student Union: https://www.csusb.edu/smsu
Special Events & Guest Services: https://www.csusb.edu/special-events
Environmental Health & Safety: https://www.csusb.edu/ehs
Risk Management: https://www.csusb.edu/risk-management
University Police Department: https://www.csusb.edu/police
Parking & Transportation: https://www.csusb.edu/parking