https://www.googletagmanager.com/ns.html?id=GTM-NNF3VL8

Manage Your Organization





Clubs & Organizations  Mark Your Calendars The 2019-2020 Academic Year Chartering Process will open on May 15th, 2019 and will close on November 1st, 2019 via Coyote Connection

Clubs & Organizations
Mark Your Calendars
The 2019-2020 Academic Year Chartering Process will open on May 15th, 2019 and will close on November 1st, 2019 via Coyote Connection

2019-2020 Chartering Process




2019-2020 Club & Organization Chartering process
Step #1:
  • President, Vice President & Treasurer must complete their Agreement Form and meet Officer Eligibility Requirements (2.5 GPA Cumulative & Quarterly, currently enrolled at CSUSB, Less than 225 Units, & in good standing with CSUSB)
  • Additional Member #4 & #5 must complete their Agreement Form and meet member requirements (currently enrolled at CSUSB)
  • Advisor must complete their Agreement Form and meet advisor requirements (full-time faculty or staff member at CSUSB)
To Access Form: Login to CoyoteConnection >> Search Office of Student Engagement >> Go to Forms >> Click on Form: Chartering-Club & Organization Agreement Form (2019-2020)
*Note: The same form is used for Officers, Members & Advisors and each individual must submit their OWN form or it will be denied*
 
Step #2: Complete the Charter Application (includes General Information, CoyoteConnection Roster, Trust Fund Fact Sheet information, Contact information for all individuals who completed an agreement form, etc.)
To Access Application: Login to CoyoteConnection >> Organizations Tab >> Register an Organization >> Search for your Organization >> Re-Register
*Note: It is recommended that the President of the Organization submit the Charter Application*
 
Step #3: Physically turn in Trust Fund Fact Sheet signed by the President, Vice President, & Treasurer once it is sent to you by the Office of Student Engagement
 
Step #4: E-mail the Office of Student Engagement at oseinfo@csusb.edu an Excel version of your Organization's Roster.
 
All of the above must be completed by November 1st, 2019 to receive your PROVISIONAL Charter.
 
Step #5: President, Vice President & Treasurer must attend an in-person Orientation session with the Office of Student Engagement
 
Step #6: President, Vice President, & Treasurer must complete Title IX End Sexual Violence Training

All of the above must be completed by December 13th, 2019 to be chartered for the 2019-2020 Academic Year.
Chartering Orientation Dates
Club & Organization Orientation Dates
 
Thursday, June 6th, 2019 1:00 PM-3:00 PM | SMSU Fourplex
 
Wednesday, September 11th, 2019 1:00 PM-3:00 PM | SMSU Fourplex
 
Monday, September 30th, 2019 11:00 AM-1:00 PM | SMSU Fourplex
 
Thursday, October 10th, 2019 1:00 PM-3:00 PM | SMSU Fourplex
 
Tuesday, October 22nd, 2019 11:00 AM-1:00 PM | SMSU Fourplex
 
Wednesday, October 30th, 2019 9:00 AM-11:00 AM | SMSU Fourplex
 
Saturday, November 16th, 2019 10:00 AM-12:00 PM | SMSU Fourplex
 
*PDC Date to be determined*
 

How to Charter a New Organization


Step #1:
Submit a Pre-Registration Form via Coyote Connection (To Access Form: Log onto Coyote Connection, Click on the Organizations tab, Click on “Register an Organization” button on the left hand side, & scroll down to the blue “Register A New Organization”)
Step #2:

  • President, Vice President & Treasurer must complete their Agreement Form and meet Officer Eligibility Requirements (2.5 GPA Cumulative & Quarterly, currently enrolled at CSUSB, Less than 225 Units, & in good standing with CSUSB)
  • Additional Member #4 & #5 must complete their Agreement Form and meet member requirements (currently enrolled at CSUSB)
  • Advisor must complete their Agreement Form and meet advisor requirements (full-time faculty or staff member at CSUSB)

(To Access Form: Login to CoyoteConnection >> Search Office of Student Engagement >> Go to Forms >> Click on Form: Chartering-Club & Organization Agreement Form (2019-2020)
*Note: The same form is used for Officers, Members & Advisors and each individual must submit their OWN form or it will be denied*)
Step #3:
Once Pre-Registration & Agreement Forms have been submitted the Office of Student Engagement will contact you to schedule a consultation with our Financial Management Specialist & Student Clubs & Organization Coordinator to talk about next steps.
Step #4:
Complete the Charter Application (includes General Information, CoyoteConnection Roster, Trust Fund Fact Sheet information, Contact information for all individuals who completed an agreement form, etc.)
(To Access Application: Login to CoyoteConnection >> Organizations Tab >> Register an Organization >> Search for your Organization >> Re-Register
*Note: It is recommended that the President of the Organization submit the Charter Application*)
Step #5:
Physically turn in Trust Fund Fact Sheet signed by the President, Vice President, & Treasurer once it is sent to you by the Office of Student Engagement
Step #6:
E-mail the Office of Student Engagement at oseinfo@csusb.edu an Excel version of your Organization's Roster.
Step #7:
President, Vice President & Treasurer must attend an in-person Orientation session during the Fall Quarter with the Office of Student Engagement (See Orientation Dates Above)
Step #8:
President, Vice President, & Treasurer must complete Title IX End Sexual Violence Training
 
New Student Clubs or Organizations can charter year-round.
 

 
 

Student Union Facilities SMSU Scheduling 909-537-5962
Obershaw/Upper Commons SEGS 909-537-5236
Lower Commons, Classrooms, Fields, etc. SEGS 909-537-5236
Department Conference Rooms Departments

All reservations must be completed in advance in order to secure space. Organization meetings must be scheduled at least three (3) business days prior to the meeting date. General events must be scheduled at least ten (10) business days prior to the event date. Special events must be scheduled at least four (4) weeks prior to the event date.