Office of Student Engagement (OSE) along with the Financial Management Specialist (FMS) facilitates all financial transactions for University Clubs and works with student leaders, campus administrators, and business vendors to expedite the approval of payments, refunds, advances or withdrawals from University Club accounts. This Guide should provide you with instructions on how to conduct financial business for your University Club including setting up the account, making deposits and a variety of ways to access your club's funds, based on the university's required accounting procedures and the type of activity, event, or financial transaction necessary to complete the request.
The Bursar Office is open 8:00AM-6:00PM Monday through Friday; Monday through Thursday 7:00AM-5:00PM during the summer.
Setting up an On-Campus Bank Account
- Be a current chartered Student Club through Office of Student Engagement (OSE)
- Set up meeting with FMS to go over process and forms by calling (909) 537-3389 or email email@example.com
- Provide information
- Officers sign TFFS
- The TFFS form will be routed for campus signatures
- The Trust Fund # will be provided to OSE, FMS, and University Club Officers
- The Trust Fund is your bank account and this number will be used on the following forms: (Additional forms can be found on the Office of Engagement web-site.
- University Club Cash Deposit Form
- University Club Financial Transaction Request Form
- University Club Itemized Expense Report
All recognized CSUSB student organizations, with the exception of those granted exemption, must have a financial account with the University. University policy requires that student organizations deposit all funds in their CSUSB bank account. The purpose of this policy is to ensure the integrity of the funds from year to year.
Financial statements, donations, and all check and purchase order requests are processed by the FMS.
Clubs are not permitted to have off-campus bank accounts. Clubs found to have off-campus bank accounts are subject to disciplinary action. Requests for checks or transfers to any club account held off-campus will not be processed.
To be considered for on-campus banking exemptions, your organization must meet the following criteria:
- Maintain official affiliation with a national organization.
- Members must pay quarterly or annual dues that partially go to their national organization.
- Be incorporated as a non-profit – Internal Revenue Service Section 501(c).
- Must have filed IRS form 990 with Internal Revenue Service to maintain 501(c) in previous fiscal year.
- Copies of the aforementioned documentation must be submitted with the Exemption Form to the OSE.
Although it is not required, it is highly recommended that groups filing for exemption have insurance provided by the national organization to its affiliated chapters.
- Univeristy Club Banking Guide
- University Club Financial Transaction Form
- University Club Itemized Expense Report Form
For questions about Club Banking, please contact us at firstname.lastname@example.org