Procurement Card
An alternative method of purchasing low dollar value items, the Procurement Card, is available to departments and offices campuswide for making purchases using state managed funds. The card is designed for purchases totaling up to $3,000 and there are restrictions both on items that can be purchased and accounts that can be charged. Usage is monitored. Cards can be issued to individuals who have first obtained their area vice president's approval and have attended a mandatory training session. Cardholder approving officials must also complete a training session and provide certification before a new cardholder will be issued a card. Failure to comply with program requirements including following program protocols, adhering to policy and procedures and submitting required documentation in a timely manner can result in reduction of spending limits and/or merchant access, suspension or cancellation of card, reimbursement to the university for unauthorized or otherwise improper purchases, and/or disciplinary action.
The program administrator in Procurement and Contracts manages the procurement card program and is responsible for all aspects of the program including training, card issuance and maintenance, coordinating statement loads into PeopleSoft Finance, setting statement due dates, and reviewing all statements, receipts and supporting documentation for appropriate use of funds, program compliance and adherence to campus and CSU policy.
Contact Procurement and Contracts at x75142 for further information regarding the Procurement Card.
The Procurement Card is available to departments and offices campuswide to use as an alternative method of purchasing small dollar value items. There are restrictions both on items that can be purchased and accounts that can be charged and usage is monitored. Cards can be issued to individuals who complete a mandatory training session, pass a written test, and obtain their area vice president's approval, and their approving official has completed a training course and submitted a certification. Contact Procurement and Contracts at x75142 for further information regarding the program. Cardholder training is offered online through ITS Training Services. Approving Official Training is offered below.
Guidelines:
- Procurement Card Handbook (revised 6/15) (in Acrobat)
- US Bank Access Login Instructions (in Acrobat)
Approving Official Training:
Approving Officials must review the training document in its entirety (PowerPoint or Acrobat version) and then complete and submit the certification referenced in the training document to Procurement and Contracts, SH-125, before a card will be issued to new cardholders. Ref: ICSUAM 5250.00 § 200